Marketing Production Coordinator

Job Description Summary

 The Marketing Production Coordinator is responsible for managing the production,
 procurement, inventory, and quality of all branded promotional materials,
 apparel, printed collateral, and signage across the organization.

Job Description:

Role & Responsibilities

* Manage the sourcing, ordering, inventory, and distribution of company
    promotional products and branded apparel (including design), printed
    materials, and marketing collateral.
  
* Create and coordinate the production of business cards, brochures, banners,
    signage, trade show materials, and other branded assets.
  
* Partner with internal stakeholders to recommend products and materials that
    align with brand standards, budget, and business needs.
  
* Serve as the primary liaison with printers, promotional product suppliers,
    apparel decorators, and signage vendors, including obtaining quotes,
    designing products, and managing timelines.
  
* Administer the company's online company store by adding and updating
    products, monitoring inventory availability, coordinating with vendors on
    product offerings, maintaining accurate pricing and product descriptions, and
    resolving ordering issues.
  
* Coordinate the planning, promotion, and execution of limited-time branded
    merchandise and apparel programs for employees and company initiatives.
  
* Apply knowledge of print production processes, including color modes
    (CMYK/RGB), bleeds, resolution, file formats, paper stocks, and various
    decoration methods such as embroidery, screen printing, heat transfer, and
    vinyl graphics.
  
* Review proofs for accuracy, brand consistency, and quality prior to
    production.
  
* Maintain inventory levels for promotional items, apparel, printed materials,
    and event supplies, proactively reordering as needed.
  
* Utilize creative design skills to ensure all branded materials comply with
    company brand guidelines, including logo usage, colors, typography, and
    messaging.
  
* Track production expenses, assist with budget management, and maintain vendor
    and production records.
  
* Continuously evaluate vendors, products, and production methods to improve
    quality, efficiency, and cost-effectiveness.
  
* Projects will be assigned that require independent troubleshooting and
    creative decision making with limited direction from leadership.
  
* Other duties as assigned

 Qualifications and Education Requirements

* High School Diploma or equivalent required.
  
* Knowledge of vector versus raster artwork.
  
* Understanding of CMYK, RGB, Pantone color systems, bleeds, crop marks, and
    file preparation.
  
* Previous experience in promotional products or print industry preferred.
  
* Experience using Adobe Illustrator and Canva.
  
* Experience using Asana a plus.

 Key Skills and Competencies

* Exceptional Organization:
Effectively manages multiple projects, vendors,
    inventory, and production timelines while maintaining accurate records and
    documentation.
  
* Proactive Planning:
Anticipates future promotional product and print needs by
    regularly partnering with department leaders to help teams plan promotional
    needs in advance, reducing last-minute requests and minimizing rush orders.
  
* Inventory Management:
Maintains appropriate inventory levels of promotional
    items, apparel, and printed materials while balancing availability with
    cost-effective purchasing.
  
* Customer Service Mindset:
Provides responsive, professional support while
    setting realistic expectations, educating internal customers on lead times,
    and encouraging advance planning.

Physical Requirements

* This position operates primarily in a professional office environment and
    routinely uses standard office equipment such as computers, phones, printers,
    and copiers.
  
* The role also requires frequent movement throughout the office and storage
    areas to receive, organize, inventory, and distribute promotional products,
    apparel, printed materials, and marketing supplies.
  
* Employees are frequently required to sit, stand, walk, bend, reach, kneel,
    and occasionally…