Document Controls Specialist

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR) is looking for an on-site Document Controls Specialist will be responsible for providing project support services in the control of Project Documentation, in conformance with the Document Control System Procore and for providing project support services in accordance with the setup and implementation of the Cost and Contract Management System Unifier and other spreadsheet-based reports.

The Document Control Specialist will be responsible for managing all project documents in both electronic and hard copy formats, implementing and maintaining document control procedures, and ensuring compliance with company and regulatory standards.

• With the Procore Administrator, coordinate account access to the document control system for both internal and external users and train new users
• Setup Procore Submittals as outlined in contract documents
• Maintain distribution list of responsible parties for various stages of document review process
• Assign workflow to responsible parties to review vendor documents within Procore or other document control systems
• After review and return, expedite a response from the vendor as needed
• Ensure revisions of documents stay in sync between Client, QISG team and vendor
• File appropriate documentation for final job books within Procore or other document control programs
• Adhere to internal standards, policies, and procedures.
• Complete special projects and other duties as assigned or requested
• Coordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction.
• Identify and elevate supplier/contract documentation clashes to Project Team and Procurement Lead. Performs special projects and completes other job-related duties as assigned

• 4+ years of experience in construction or engineering document control. Project closeout experience is preferred
• Experience with California regulatory agencies is preferred
• Ability to adapt to meet project needs
• Experience working with quality documents is preferred
• Proficiency with Procore or similar document management systems. Strong skills in Microsoft Office Suite (Excel, Word, Adobe Acrobat)
• Strong organizational skills, attention to detail, and ability to work collaboratively within a project team
• Excellent written and verbal communication skills
• Experience supporting power generation or oil and gas facility construction projects
• Experience with Procore as the Document Management System
• Experience with other Document Management Systems
• Experience working with a Project Team
• Must be capable of performing physical activities such as lifting to 20 pounds at times, bending, standing, walking,…