KGC Office Manager

In House Only Applicants (Tribal Members and Employees currently working within a Kickapoo Entity)

Office Manager

KGC Executive Director

Kickapoo Traditional Council

Gaming Commission

Responsible for organizing and coordinating office operations and procedures in order to ensure organization effectiveness and efficiency. Communicates daily with KGC Commissioners and Executive Director and other persons within and outside organization.

• This position requires becoming knowledgeable of applicable ordinances, policies, and related state and local regulations, as well as the Indian Gaming Regulatory Act (IGRA), National Indian Gaming Commission (NIGC) regulations, the Kickapoo Traditional Tribe of Texas (KTTT) Gaming Ordinance, KTTTGC regulations, and other applicable licensing laws and regulations, and ensuring adherence to them
• Assign and monitor clerical and secretarial functions.
• Assist in the petty cash process.
• Directly manage all Internal Audit Department staff, including recruiting, hiring, training, assigning, and directing work, evaluate performance, discipline as necessary addressing employee concerns, and guiding professional development. Schedule and assign audit work based on risk assessments, operational priorities, and regulatory requirements.
• Control Correspondences.
• Manage Front Desk and design of seasonal spaces.
• Define procedures for record retention.
• Design and implement office policies.
• Design/Ensure filing systems are maintained and up to date.
• Ensure effective transfer of files and records.
• Ensure filing systems are maintained and up to date.
• Ensure personnel files are up to date and secure.
• Ensure protection and security of files and records.
• Establish standards and procedures for approval by the Executive Director and Gaming Commissioners.
• Maintain and check office inventory to determine the replenishment of needed supplies and delegate reordering of supplies to reception staff.
• Coordinate with other departments like IT & Facilities and vendors to maintain office equipment and arrange repairs as needed
• Arranged and coordinated with external departments for office infrastructure, and operational upgrades.
• Prepare, review and reconcile timesheets (Kronos) and leave forms to ensure accuracy and compliance.
• Plan and implement office systems, layouts, and coordinate equipment procurement in the line with operational needs and budget allocations
• Oversee the preparation of supply requisitions and review.
• Oversee procurement processes, (Spend Map) including requisitions, tracking GL accounts, vendor coordination, and Capex justifications.
• Provide on the job and other training opportunities.
• Draft memoranda, reports and administrative correspondence for the Executive Director and Commissioners.
• Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the immediate supervisor.
• Assist with monitoring and implementing internal controls to reduce operational risks.
• Support Emergency readiness and continuity of operations in case of office closure or incidents.
• Preforms additional duties as assigned by KGC Commissioners and Executive director.

• Ability to establish and maintain an effective working relationship with management, staff, co-workers, and general public.
• Ability to exercise independent and sound judgment.
• Attention to detail and accuracy.
• Cultural awareness of and sensitivity to Kickapoo traditions, religious beliefs and way of life.
• Excellent verbal and written communications and can present a positive, enthusiastic, professional image.
• Knowledge of the gaming industry.
• Ability to communicate information and ideas clearly and effectively in both written and verbal form so that others can easily understand.
• Leadership style should include creative and innovative thinking, strategic orientation and vision.
• Ability to perform simple arithmetic for accounting and other calculations.
• Must possess a personal value system that encompasses high integrity, a solid work ethic, and strong moral character.
• Maintain knowledge of and ability to operate computers, office technology, and related hardware, including keyboarding skills and proficiency in relevant software applications such as Windows 10, Microsoft Word, Microsoft Excel, PowerPoint, and Google Apps.
• Persuasive with good negotiable skills and conflict resolution abilities and strong leadership skills which would include a balance between a firm, but fair philosophy.

This position does carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

A Bachelor’s Degree in Business Administration, management or related field. Five (5) to Seven (7) years’ experience in all aspects of…