Leadership Development Administrative Assistant

Leadership Development Administrative Assistant

The Leadership Development Administrative Assistant is responsible for providing comprehensive support to the Leadership Development team by coordinating and managing logistics for the leadership development department. This includes being an ambassador for our Ascend leadership brand, booking hotels, ordering food, and managing various administrative tasks within Pennant systems. The assistant will also handle the scheduling and coordination of meetings and calls through Outlook, ensuring seamless communication and organization.

This role requires strong organizational skills, attention to detail, and proficiency in Microsoft applications. The ideal candidate is solution-oriented, adaptable to challenges, calm under stress, can engage with executives in a professional manner and can manage multiple tasks efficiently.

• Coordinate logistics for leadership development training and events, including booking hotels, travel arrangements, meal plans, and activities for after meetings.
• Manage event calendars, send invitations, and track attendee form responses.
• Collaborate with vendors and venues to ensure smooth event execution.
• Prepare and distribute training materials and resources.
• Schedule and manage various meetings and calls via Outlook, ensuring proper calendar management.
• Coordinate with multiple stakeholders to align schedules and meeting times.
• Send reminders and follow-ups to attendees.
• Perform administrative tasks in Pennant systems, including data entry, tracking, and updating records.
• Organize and maintain training documentation and reports.
• Serves as a point of contact for coordination inquiries related to leadership development events.
• Collaborate with internal departments, including HR and operations, to support seamless coordination.
• Identify and implement process improvements to increase efficiency.
• Ship out new hire welcome boxes
• Ship out medallions, Basecamp training materials, etc.

Experience :

• 1-2 years of experience as an administrative assistant, receptionist, or coordinator.
• Experience in event or training coordination is preferred.

Skills & Abilities :

• Strong organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Comfortable navigating and learning new systems.
• Ability to prioritize and manage multiple tasks simultaneously.
• Solution-oriented mindset with adaptability to changing needs.
• Strong communication and interpersonal skills.

Personal Attributes :

• Self-motivated and proactive with a problem-solving approach.
• Collaborative team player with a willingness to take ownership.
• Flexible and adaptable to shifting priorities.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Occasional lifting of supplies or materials (up to 20 lbs).
• Ability to travel occasionally for event coordination.

Compensation: $20-25/hr

Location:

Boise,  Salt Lake City, UT

Schedule:

Hybrid