Leadership Development Administrative Assistant

Job Summary

The Leadership Development Administrative Assistant (Hybrid) is responsible for providing comprehensive support to the Leadership Development team by coordinating and managing logistics for the leadership development department. This includes acting as an ambassador for the Ascend leadership brand, booking hotels, ordering food, and managing various administrative tasks within Pennant systems. The assistant will also handle scheduling and coordination of meetings and calls through Outlook, ensuring seamless communication and organization.

• Coordinate logistics for leadership development training and events, including booking hotels, travel arrangements, meal plans, and post‑meeting activities.
• Manage event calendars, send invitations, and track attendee responses.
• Collaborate with vendors and venues to ensure smooth event execution.
• Prepare and distribute training materials and resources.
• Schedule and manage various meetings and calls via Outlook, coordinating with multiple stakeholders.
• Send reminders and follow‑ups to attendees.
• Perform administrative tasks in Pennant systems, including data entry, tracking, and updating records.
• Organize and maintain training documentation and reports.
• Serve as a point of contact for coordination inquiries related to leadership development events.
• Collaborate with internal departments such as HR and operations to support seamless coordination.
• Identify and implement process improvements to increase efficiency.
• Ship out new hire welcome boxes, medallions, Basecamp training materials, and other items.

• 1–2 years of experience as an administrative assistant, receptionist, or coordinator (event or training coordination preferred).
• Strong organizational and time‑management skills.
• Exceptional attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Comfortable navigating and learning new systems.
• Ability to prioritize and manage multiple tasks simultaneously.
• Solution‑oriented mindset with adaptability to changing needs.
• Strong communication and interpersonal skills.
• Self‑motivated, proactive, and with a problem‑solving approach.
• Collaborative team player willing to take ownership.
• Flexible and adaptable to shifting priorities.

Ability to sit for extended periods while working at a computer. Occasional lifting of supplies or materials (up to 20 lbs). Ability to travel occasionally for event coordination.

Compensation: $20–25/hr location:
Boise,  Salt Lake City, UT.

Schedule:

Hybrid.

We are an equal opportunity employer committed to ensuring that all conditions and privileges of employment, including recruitment, hiring, evaluation, transfer, promotion, discipline, determination of compensation and/or benefits, and termination of employment, for all job classifications, are based on qualifications and work record. No employment decision is made, nor do we discriminate, on the basis of race, color, religion, creed, sex/pregnancy, sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship, veteran status, or disability.