Elementary Head Secretary Job Eagle area,Idaho USA,Administrative/Clerical

Elementary School Secretary

Hours:

40 Salary: $16.94 Calendar: 205 PURPOSE Performs administrative, clerical and office duties to support the functions of an elementary school; performs related work as required.

PERFORMANCE RESPONSIBILITIES An elementary school secretary performs a wide variety of administrative support duties including registration, bookkeeping, attendance, purchasing, payroll and other general clerical areas. Duties may include typing and preparing letters or documents using various software applications, entering data into school or department systems and applications, keeping clerical records, logs, ledgers, and related documents and working within district and department specific processes and procedures.

The work is performed under the supervision of a designated department supervisor or school principal. Lead work or supervision is often exercised over secretarial assistants, student assistants and/or volunteers. The primary duties of this class are performed in a general office environment. ESSENTIAL DUTIES

Performs administrative support functions related to school registration, attendance, payroll, bookkeeping, student files/records, purchasing, etc.

Answers incoming phone calls, providing referrals to other departments or staff as needed

Operates standard and specialized office equipment, including computer hardware/software

Assists students and parents with registration and withdrawal processes

Creates and maintains a supply of necessary forms used in department

Purchases supplies through District accounting system and verifies receipt

Perform bookkeeping functions, makes deposits and generates and distributes financial reports

Generates and distributes computer reports for counselors, teachers, and administrators

Receives and distributes incoming mail and packages

Reviews time cards for accuracy and completeness;
Maintains personnel leave reports and records

Maintains accurate attendance records and daily enrollment count for monthly and quarterly reports

Facilitates and prepares report cards

Assists with preparations for Parent Teacher Conferences and Open House

Facilitates all aspects of pre-registration; organization fall registration

Receives, distributes and tracks incoming legal documents from processors

Maintains accurate student data information and records utilizing the computer

Types forms, letters or other documents

Performs scheduling/calendar duties

Performs all work duties and activities in accordance with District policies, procedures and safety practices

Other Duties and Responsibilities

Assists other Secretaries as needed
Provide first aid, assistance with medication, treatments and other health services to students as needed within district procedures, policies and as trained by school nurse
Performs other related duties as required

KNOWLEDGE,

SKILLS AND ABILITIES

Knowledge of:

Operation of standard and specialized office equipment including a personal computer and job-related software such as Word, Excel, or others
Operation of multi-line telephone system and voice mail system
English grammar and punctuation
Basic math, accounting and recordkeeping
Current office practices and procedures

Ability to:

Perform a wide variety of clerical and administrative support duties
Follow written and oral instructions
Maintain records efficiently and accurately and to prepare clear and concise reports
Operate a variety of standard and specialized office equipment
Maintain effective working relationships with other school employees, supervisory personnel, and the public
Operate a personal computer including software applications appropriate to assigned duties
Communicate effectively both orally and in writing
Perform accounting and mathematical functions
Respond appropriately to emergency or unusual situations that may involve administering first aid, contacting parents, or dealing with sensitive or confidential issues
Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions
Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner
Perform time management and scheduling functions, meet deadlines, and set task priorities
Maintain office, school, and individual confidentiality

QUALIFICATIONS

High school diploma or GED equivalency; and
Some general office experience; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

ESSENTIAL PHYSICAL ABILITIES

Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review and prepare documents and file them in a prescribed order, and organize…