Accounting & Administrative Specialist

Accounting & Administrative Specialist

Works under the direction of the Office Manager in areas of accounting, inventory, sales support, and contracts, while interacting closely with customers, brand stakeholders, and management.

• Create and invoice all sales invoices for customer orders in a timely manner, including sales, parts orders, repairs, telephone support, advance exchanges, menu maintenance, travel expenses, and more.
• Ensure sales orders are accurately entered into the CRM tool.
• Retrieve setup paperwork from customers.
• Assist with internal inventory tracking procedures, including following up on unreturned equipment exchanges.
• Oversee and enter monthly inventory counts.
• Advise management of any significant billing or customer issues.
• Review service orders in CRM/PSA.
• Assist with other invoicing tasks as needed.
• Develop working knowledge of solutions, services, and products offered by the company.
• Answer telephones and route calls to the correct individual.
• Create new customer files and file them appropriately.
• Enter payables into the accounting system and schedule payments.
• Send daily invoicing reports, weekly payables reports, and daily deposit reports to management.
• Manage accounts receivable deposits.
• Reconcile accounts, including company credit card accounts, third‑party billing, and retainers.
• The company reserves the right to add or change duties at any time.

• Self‑motivated and resourceful, able to find solutions independently.
• Team‑oriented, thriving on collaboration and supporting others.
• Strong interpersonal skills, capable of building and maintaining relationships internally and externally.
• Passionate about the mission and committed to serving others.
• High character, demonstrating integrity, honesty, trust, compassion, and diligence.
• Multitasking ability, able to juggle and adapt to interruptions in a dynamic environment.

• Minimum of 1–2 years’ experience performing similar accounting and administrative tasks.

• Time Management
• Multitasking

$22 – $26.50 per hour