Temporary Accounting Transition Associate

SUMMARY

The Puerto Rican Action Board (PRAB) is a comprehensive human services organization serving children, youth, families, and older adults throughout Central New Jersey. PRAB provides a wide range of programs and services that promote self-sufficiency, family stability, educational achievement, housing security, health, and community well‑being.

PRAB is seeking a highly organized and detail‑oriented Temporary Accounting Transition Associate to support the organization’s accounting operations during a critical period of fiscal and systems transition. This position will assist with accounts payable, reconciliations, financial documentation, month‑end activities, and the implementation of a new accounting system.

• Receive, review, and process invoices, bills, check requests, and purchase documentation.
• Verify approvals and supporting documentation prior to payment processing.
• Maintain accurate vendor records and payment files.
• Assist with payment processing and vendor communications.
• Monitor accounts payable activity and assist in resolving discrepancies.
• Support Positive Pay and other banking verification processes.
• Maintain organized electronic and physical accounting records.

• Assist with monthly bank reconciliations.
• Assist with credit card reconciliations and supporting documentation review.
• Assist with preparation of journal entries and supporting schedules.
• Support month‑end and year‑end close activities.
• Maintain accounting records and supporting financial documentation.
• Assist with accounts receivable tracking and deposit documentation.
• Assist with audit preparation and document retrieval as requested.

• Assist with implementation of Quick Books Online.
• Support parallel reporting and reconciliation activities between MIP and Quick Books during the transition period.
• Assist with chart of accounts setup, validation, and testing.
• Support data review, cleanup, and migration activities.
• Document accounting procedures and workflows to support organizational continuity.
• Assist with development of standardized financial reporting tools and templates.

• Assist with gathering supporting documentation for grant reporting.
• Support program budget review processes as requested.
• Assist with maintaining grant‑related financial files and records.
• Support organizational efforts to improve financial accountability and transparency.

• Participate in staff meetings and training opportunities.
• Maintain confidentiality of financial and personnel information.
• Work collaboratively with program and administrative staff.
• Maintain professional appearance and conduct.
• Perform other accounting‑related duties as assigned.

• Associate’s Degree in Accounting, Finance, Business Administration, or related field required;
  Bachelor’s Degree preferred.
• Minimum of two years of accounting, bookkeeping, accounts payable, or nonprofit finance experience.
• Nonprofit experience strongly preferred.
• Experience with accounting software such as Quick Books, Sage, MIP Fund Accounting, or similar systems.
• Strong understanding of accounts payable and general accounting principles.
• Experience supporting financial audits and month‑end close activities preferred.
• Bilingual English/Spanish preferred.

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and deadlines.
• Strong analytical and problem‑solving skills.
• Ability to maintain confidentiality.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Ability to work independently…