Office​/Admissions Manager Full Time

Office & Admissions Manager

Join the Falcon Family! nislaus Catholic School, we believe every child deserves a faith-filled education where they are known, valued, and challenged to grow. Our mission is lived every day through our commitment to Following Christ, Developing Minds, Building Community, and Inspiring Service. We are seeking a Spanish speaking, dependable, organized, and relationship-focused Office & Admissions Manager to serve as an essential member of our school team.

This individual will be a welcoming presence for students, families, visitors, and staff while helping ensure the daily operations of our school run smoothly. This position is much more than an office role. The Office & Admissions Manager is a trusted member of our school community who helps families experience the warmth of St. Stanislaus from their first inquiry through graduation.

This person will play a key role in admissions, family communication, student support, office operations, and maintaining a safe and welcoming environment for all.

Position Responsibilities

• Welcome & Support Our School Community
• Serve as the first point of contact for families, visitors, students, and community members.
• Create a warm, professional, and welcoming front office environment.
• Build positive relationships with current and prospective families.
• Communicate clearly and compassionately with students, parents, staff, and community partners.

• Support Admissions & Enrollment Growth
• Manage the admissions process from initial inquiry through enrollment.
• Communicate with prospective families and coordinate school tours.
• Support enrollment events, recruitment activities, and community outreach.
• Coordinate admissions assessments and Kindergarten screening.
• Maintain accurate enrollment records and student files.

• Maintain Efficient School Operations
• Support daily office operations, including attendance, records, communication, and scheduling.
• Assist with school-wide communication and administrative tasks.
• Maintain confidential student information and required documentation.
• Collaborate with school leadership and staff to support the needs of students and families.

• Support Student Health, Safety, and Well-Being
• Coordinate student health records, medications, and required documentation.
• Support students who are ill, injured, or require temporary assistance during the school day.
• Supervise students in the office setting when needed.
• Maintain awareness of building activity and follow established safety procedures.
• Exercise sound judgment and prioritize student safety in all situations.

• Promote the St. Stanislaus Mission
• Support school communications, marketing efforts, and community events.
• Represent St. Stanislaus Catholic School with professionalism and enthusiasm.
• Participate in occasional evening or weekend recruitment and school events.

The Ideal Candidate

The successful candidate will be someone who: loves working with children and families. Understands that hospitality and relationships are central to a thriving school community. Is organized, dependable, and able to manage multiple priorities. Communicates with warmth, professionalism, and attention to detail. Demonstrates excellent judgment and remains calm in unexpected situations. Takes initiative and looks for solutions. Works collaboratively with teachers, administrators, students, and families.

Values Catholic education and supports the mission of St. Stanislaus Catholic School. Understands the importance of confidentiality, safety, and professionalism.

Qualifications

Candidates should possess: high school diploma or equivalent required. Strong organizational, communication, and interpersonal skills. Experience in office administration, education, customer service, admissions, or a related field preferred. Ability to work effectively with students, families, and colleagues from diverse backgrounds. Proficiency with technology, including Google Workspace, Microsoft Office, and Canva. Bilingual (English/Spanish) communication skills required. Ability to maintain confidentiality and professional boundaries.

Commitment to completing required diocesan training, including VIRTUS compliance.

Why St. Stanislaus?

nislaus, we believe our staff members are essential to creating a school where students thrive. We are a collaborative, mission-driven team committed to excellence, service, and supporting one another. If you are someone who enjoys building relationships, solving problems, serving others, and making a meaningful difference in the lives of children and families, we invite you to apply to become part of our Falcon family.