Assistant Director of Advising Operations, Retention Data Integrity

The Assistant Director of Advising Operations, Retention, and Data Integrity provides operational leadership for academic advising, student tracking, and retention initiatives across the campus.

Location:

This position will be working at the three campus locations:
Crown Point, Gary, and East Chicago and must be willing to travel to all three frequently.

Pay Range: $45,000 - $52,000 per year depending on qualifications and experience

• Lead monitoring, auditing, and maintenance of advising data across all student success systems.
• Ensure accurate advisor assignments, clean data structures, standardized note entry, and timely documentation to support institutional decision‑making.
• Develop and manage processes to ensure all enrolled students have an assigned advisor, including routine audits, exception reporting, and coordination of batch assignment.
• Establish and enforce advising data standards.
• Provide training, quality checks, and ongoing support to advisors to ensure consistent and compliant data entry.
• Collaborate with the Director of Advising & Retention to develop, document, and maintain Standard Operating Procedures (SOPs) that define consistent advising workflows, data‑entry expectations, communication protocols, and caseload management standards across all academic advising units.
• Partner with Academic Affairs leadership to develop and maintain Memorandums of Understanding (MOUs) with academic units in which faculty advisors play a role, outlining expectations for advisor assignment accuracy, documentation standards, communication flow, and ongoing quality assurance.
• Work closely with Academic Affairs leadership, including deans and department chairs, to align advising processes with curricular structures, ensure accurate student–advisor assignment, and promote shared accountability for student persistence and success.
• Assist with implementation of retention strategies, outreach campaigns, and student success initiatives.
• Collaborate with admissions, apprenticeships, Career Link, financial aid, registrar, academic schools, and student affairs to support student persistence.
• Support training, onboarding, and mentoring of advising staff.
• Help plan and support student engagement and retention‑focused events.
• Other duties as logically assigned with this position.

• No waiting period to enroll in benefits.
• Employer contribution to retirement plan.
• Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, Short and Long-Term Disability Insurance, identity theft protection, accidental injury and illness, and more!
• Paid time off: vacation, sick, volunteer, bereavement.
• Paid holidays: 9 days plus winter break between December 25th and January 1st.
• Free tuition at any Ivy Tech location for employee, spouse, and qualifying dependents.
• Full time employees qualify for tuition assistance for higher education opportunities.
• Professional Development opportunities.

• Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary…