Executive Secretary - Year-Round Position

Frontline Applicant Tracking
- East Hartford Public Schools

Executive Secretary
- Year-Round Position

Hours: 7:00 a.m.

- 3:00 p.m.

Salary Range: $25.21- $31.96 per hour (Per Contract)

* Experience working in a Magnet School preferred, but not required*

The following documents must be complete and current for application to be considered for the position:

• Online Application
• Letter of Interest
• Resume
• Copy of Valid Certification and/or License
• Transcripts (if applicable)
• Three Current Letters of Recommendation (dated within the past 12 months)
• Other:
  Letter of application should include background information

Internal applicants are required to submit the same application materials

JOB# 300

TITLE:
Executive Secretary

JOB GOAL: Performs secretarial/accounting, administrative work of a complex, confidential and responsible nature. This position will usually exist in offices with one or two office workers and serves as the main secretarial position to the administrator.

REPORTS TO: Principal or Supervisor.

QUALIFICATIONS:

• Associate's Degree Preferred
• Proven office experience highly desirable

PERFORMANCE RESPONSIBILITIES:

• Serves in many instances as the point of initial contact with Board members, staff and the public.
• Relieves the administrator of administrative details and takes appropriate action on routine matters.
• Completes routine/cyclical matters without direction.
• Supervises and maintains a professional work flow.
• Prioritizes work
• Possesses an excellent knowledge of grammatical skills and the English language
• Organizes and supervises others, including Secretaries
• Operates personal computer at advanced skills level, including word processing, presentation, spread sheets, data entry and electronic mail.
• Creates/maintains/teaches computer procedures/programs.
• Possesses working knowledge of current Board policies and laws relevant to the individual's department.
• Prepares and presents information at meetings.
• Communicates with vendors for problem resolutions.
• Possesses knowledge of bookkeeping procedures/programs
• Maintains various account journals and prepares information for transfer and entryinto automated account systems.
• Performs double entry bookkeeping procedures, maintains account balances and reconciles bank statements.
• Maintains substantial financial records of budgetary transactions.
• Performs all functions expected of an Assistant Secretary, Secretary
• Assumes such other functions as may be determined.

TERMS OF EMPLOYMENT:Seven hours per day, twelve-month year.

Salary and work year per contract with Local 2727.

EVALUATION:Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Non-Certified Staff.

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