Assistant Director of Finance, Magnet Schools

Description The mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.

Position Description Summary/Purpose :

This position is accountable for leading the Magnet School Finance team in managing the financial and accounting controls and policies, annual budgeting, federal and state grant reporting, cash management, and financial modeling. Further, this position is responsible for providing leadership and coaching to the Finance team.

Essential Job Functions/Primary Responsibilities :(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)Cash flow management, which includes the initiation of any drawdowns, the review and signing of checks, as well as the monitoring of daily cash balances across Magnet School accounts

Maintains the user security and access to accounting information systems

Manages Magnet School Finance staff and deliverables to ensure accuracy and timeliness while assisting with the prioritization of duties

Interacts with Magnet Schools staff and management on a regular basis

Performs various tasks associated with the month-end close while adhering to all internal deadlines

Responsible for ensuring that all journal entries are accurate, timely and in accordance with GAAP and CT State Department of Education (SDE) regulations

Responsible for the daily cash accounting activities of the Magnet Schools, including balancing and reconciling all cash accounts in a consistent and timely manner

Works with Magnet School Finance staff to bill and record revenues associated with the Pre-K and After-School programs, as well as other programs

Ability to present Magnet School financial statements to both the Budget & Finance and Audit & Risk Board committees, as needed and answer any follow-up inquiries regarding quarterly activity

Assists with the preparation and compilation of the Magnet School annual budget and facilitates the finalization of various grant applications

Assembles and files the annual Statement of Expenditures Report (ED141) for all Magnet School operating grants

Reviews monthly Magnet School construction billing packages and prepares schedules which project construction cash flow demands

Facilitates all audit requests with regards to construction grant audits

Liaise with local townships to ensure tuition is collected and any outstanding balances are properly investigated

Meets monthly with District Leadership to review YTD actual expenditures against the budget and communicate the impact of any and all revisions proposed by management

Assists with tracking revenues and expenditures by grant source

Facilitates the resolution of any discrepancies on Magnet School drawdowns or reimbursements with the Connecticut State Department of Education (SDE.)Prepares and analyzes monthly operating expense reports relative to budgets for all Magnet Schools Performs certain aspects of accounts payable processes for the Magnet Schools, including ensuring that policies and procedures related to internal controls are followed

Prepares annual 1099 Statements for vendors in an accurate and timely manner, including timely reporting of 1099 income to the IRSConstantly monitors new legislation as it specifically relates to Magnet Schools and implements any necessary changes to daily / monthly / quarterly / yearly processes within the Finance team Constantly monitors and assesses current internal control environment across the Magnet School operations and, where necessary, produces any new or revised procedures to support the overall goal of accurate and timely financial reporting

Trains and coaches staff throughout their daily work, as deemed necessary

Coordinates and assists with the preparation of all Magnet School related annual audit schedules for the Goodwin University fiscal year audit

Occasionally assists with ad hoc work surrounding Magnet Schools and Goodwin University management needs

Conducts all work in a safe manner and ensures all work safety practices are followed.

Other Functions Performs similar or related work as required, directed or as situation dictates

Continues professional development and training; keeps current with trends

Assists other department staff as needed to promote a team effort

Occasional travel to storage facilities, school locations, training sessions, and banks.

Knowledge, Ability and Skill :

Requires a working knowledge of basic financial statements

Sound knowledge of…