Office Coordinator

Position Summary

The role is responsible for supporting financial operations within the Business and Financial Services unit. This position provides dedicated support to Culinary Services and the Auxiliary Sports Group, ensuring accurate, timely, and compliant financial processing. Key functions include accounts receivable, reconciliation, vendor coordination, and financial reporting, contributing to the overall efficiency and effectiveness of business operations.

• 40% – Accounts Receivable:
  Billing, aging, and follow-up on internal invoices to ensure timely collection of funds.
• 10% – Reconciliation:
  Data entry across various systems for funds received by multiple units, including identifying and resolving discrepancies as needed.
• 10% – Accounts Payable:
  Submitting invoices for payment.
• 10% – Third-Party Vendors:
  Performing various tasks related to third-party vendors.
• 10% – EDoc Finalization:
  Reviewing all eDocs to ensure they are properly processed and finalized.
• 5% – Running Reports:
  Generating reports for various units using BI and POS systems.
• 10% – Student Staff Support:
  Assisting with tasks involving student employees, including coordinating training and creating supporting materials such as presentations and documents.
• 5% – Other Duties:
  Performing miscellaneous duties as assigned.

Knowledge equivalent to that which normally would be acquired in the first two or three years in college; six months to one year of related and progressively more responsible or expansive work experience in an accounting-based environment or in performing tasks related to the area of employment; or an equivalent combination of education and experience.

• Experience in accounts receivable, accounts payable, or general financial operations
• Experience supporting auxiliary units such as Culinary Services, hospitality, or athletic operations
• Strong organizational and analytical skills
• High attention to detail and accuracy
• Effective communication and coordination abilities
• Experience with Kuali Financials System
• Ability to delegate tasks and support staff productivity
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong desire to work with students and provide mentorship, fostering a supportive and developmental work environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Varying schedule Monday-Friday (7:30am-4pm, 8am-5pm) due to business need.