Document Controls Specialist

Overview

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails being responsible for performing routine document controls assignments requiring basic knowledge of document controls principles. It administers the document lifecycle for engineering and construction documents, defines standards and workflows for document management, and leads the collection, authoring, publication, storage, and retrieval of documents. This position is part‑time.

• Administer the collection, authorization, publication, storage, retrieval, and retention of documents to ensure control and availability of documentation to site personnel.
• Administer the document controls strategy, systems, and policies and procedures, including authoring, approval, publishing, version control, and archiving of all project or program‑related documents.
• Maintain electronic project record files and copy or scan documents as needed for distribution and storage duties.
• Prepare records for inactive storage according to the Records Retention Schedule.
• Support regular audits of document control processes and procedures.
• Assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Perform other duties as assigned.

• Associate’s degree in relevant field, or
• In lieu of a degree, high school diploma/GED or equivalent and at least 2 years of experience in document control/document management or technical administrative support.

• AASHTOWare experience.
• MDOT Office Technician Certification.

Visa sponsorship is not available for this position.

Locations:
East Lansing, MI;
Jackson, MI.

This position is part‑time.

HNTB provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. The HNTB Companies ensure nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964.

Any applicant with limited English proficiency or a qualifying physical or mental disability who needs a reasonable accommodation may contact Reas or call . Hearing and speech impaired individuals who seek assistance or accommodation may dial 711 in the United States. Please note that the HNTB Companies will not accept any resume submitted via email address; applicants should apply directly through our careers website.

For more information on our affirmative action program, please contact the HR Solutions Center, General Policy Inquiry – Employee Center, 888‑400‑4682.