Administrative Assistant to Director of Special Education​/Transportation

Administrative Assistant to Director of Special Education/Transportation

District/Organization: East Lansing Public Schools
Position/Type: Other, full time
Salary: Per AFSCME Contract

Come Join Our Team!

POSITION: Administrative Assistant to Director of Special Education/Transportation – 1.0 FTE

LOCATION: Central Administration

SALARY: Per AFSCME contract

WORK YEAR: 12 Month Calendar – 260 days

START DATE: ASAP

REPORTS TO: Director of Special Education

Final date to receive applications: September 24, 2026

General Summary

In alignment with the established policies and procedures of the East Lansing Public School District, the Administrative Assistant to the Director of Special Education provides secretarial and administrative support to the Director of Special Education and special education staff, as well as support to the Transportation Supervisor. The duties listed below are not intended to be all-inclusive; rather, they are representative of some of the primary responsibilities associated with this position.

About the Role

• Screens phone calls from parents of potential special education students, determines the area of concern, and refers them to appropriate personnel. Processes paperwork for referrals and placement of students requiring special education services in the East Lansing School District, as well as other districts in Ingham County.
• Receives and processes IEP paperwork and maintains special education files for active and inactive special education students.
• Maintains two special education student registry management systems (MIPSE and Power School) for data entry of special education student records.
• Prepares October/February Count and EOY Submission student enrollment reports and requisite county, state, and federal reports for reimbursement to the school system.
• Assists staff with troubleshooting Medicaid logging using MIPSE. Assists ISD staff with all aspects of Medicaid reporting activities involving East Lansing staff.
• Arranges transportation for special education students through Dean Transportation and the ISD routing office.
• Facilitates the work of committees (i.e., makes physical arrangements; locates and orders materials; sends out meeting notices; prepares agendas, minutes, surveys, drafts, etc.). Prepares in-service and staff development materials and distributes them to appropriate personnel.
• Maintains financial records for the departmental budget and posts expenses to proper accounts.
• Prepares student files for archiving and provides copies of records when requested by students, parents, staff, other districts/organizations, and correctional facilities.
• Orders instructional supplies. Checks in and distributes orders upon receipt.
• Processes mileage reimbursements for special education staff.
• Maintains records of conference requests and processes check and reimbursement requests.
• Updates the list of students with 504 plans and posts data in Power School. Receives requests for 504 referrals and maintains active and inactive 504 student files.
• Sends records to requesting districts for outgoing students and requests records for incoming students. Sends records to Disability Determination Service for families seeking Social Security benefits.
• Coordinates all aspects of MI-Access testing for the special education department and facilitates the distribution, collection, and verification of M-STEP accommodation materials to special education staff.
• Provides McKinney-Vento families with Student Residency Affidavit packets and processes paperwork for monetary/supply assistance. Prepares and provides backpacks to families. Processes McKinney-Vento documentation and purchasing paperwork.
• Communicates with the Superintendent regarding placement of students in school…