Unit Human Resources Coordinator

Position Summary

The Department of Civil and Environmental Engineering in the College of Engineering is seeking a motivated Unit Human Resources Coordinator to join its team. This position is an excellent opportunity for an HR professional who thrives in a fast-paced, collaborative academic environment and is committed to providing responsive, high-quality service.

At Michigan State University’s College of Engineering, we believe that education and innovation are strongest when built on mutual respect. Guided by MSU’s land-grant mission, we are dedicated to advancing knowledge, expanding access to education, and creating solutions that serve the common good. We are committed to a community where each person is respected, supported, and empowered to thrive—engineering with respect, innovating with purpose, building with trust, and growing through resilience.

Learn more about our Community of Respect and Innovation.

Provides coordination and administrative support for faculty and academic staff hiring activities.

• Coordinates faculty and academic staff hiring processes, including position postings, candidate communications, interview scheduling, and onboarding activities
• Assists with candidate visit logistics and interview itinerary coordination
• Supports departmental search committees throughout recruitment and selection processes
• Assists with visa-related processing and employment documentation for international faculty and scholars
• Supports equitable and inclusive hiring practices by assisting with search process coordination and related documentation
• Maintains hiring-related records and documentation in accordance with university procedures and retention requirements

Provides support for departmental human resources operations and personnel-related processes.

• Coordinates and administers personnel-related processes for faculty, support staff, temporary employees, graduate assistants, and student employees
• Serves as a departmental resource for HR-related questions, policies, procedures, and operational processes
• Interprets and applies university policies, procedures, and collective bargaining agreements in routine situations
• Coordinates onboarding and offboarding activities, including orientation support, required training coordination, and employment documentation
• Assists with payroll-related transactions, employment updates, and personnel processing activities
• Maintains confidential personnel records and HR-related documentation in accordance with university requirements
• Compiles and organizes HR-related information and reports to support departmental operations and decision-making

Provides administrative support for student and temporary employment processes.

• Coordinates hiring and employment transactions for graduate assistants, student employees, temporary employees, and on-call staff
• Processes hiring paperwork, payroll approvals, and related employment actions
• Assists supervisors and employees with employment procedures and timelines
• Maintains employment-related records and documentation

Provides operational and administrative support for departmental HR-related activities and communications.

• Assists with departmental HR initiatives and projects
• Supports operational activities and performs related administrative duties as assigned
• Assists with maintaining departmental records, documentation, and reporting materials
• Performs routine calculations, payroll cost projections, and reporting as needed to support departmental operations and projects
• Contributes to a collaborative…