Project Manager, Business Management, Business Analyst

Position Summary

Project Management – 40%

• Lead and coordinate a portfolio of cross‑cutting projects under the Green & White Initiatives (Career‑Connected Spartans; AI & Digital Competencies), ensuring scope, schedule, and deliverables are defined and achieved across academic, administrative, and operational units.
• Develop multi‑year project plans, implementation roadmaps, timelines and milestones; track progress and ensure on‑time delivery.
• Organize and support steering committees and work groups; prepare agendas, organizing documents, and follow‑ups to drive decisions and accountability.
• Identify dependencies, surface risks, recommend mitigations, and elevate issues with clear options for leadership.
• Maintain centralized documentation (charters, timelines, risk logs, action trackers) and provide regular status updates and final project summaries.

Operations – 30%

• Establish predictable work cadences and operational infrastructure (meeting rhythms, decision logs, shared repositories) to ensure continuity over multi‑year efforts.
• Coordinate the logistics and execution of initiative‑related convenings (workshops, showcases, faculty development)—including scheduling, materials, speaker coordination, and day‑of support.
• Provide routine internal communications (updates, reminders, newsletters) and calendaring support to initiative leadership as needed.
• Monitor event/activity‑level budgets and expenses tied to initiative deliverables; provide timely updates to ensure fiscal accountability.
• Coordinate with university processes for vendor engagement and contracting (routing terms for review/approval through appropriate offices).

Evaluation, Evidence, & Continuous Improvement – 15%

• Coordinate assessment cycles (e.g., post‑implementation reviews, debriefs, stakeholder feedback loops) to evaluate outcomes and identify improvements.
• Translate evidence—quantitative and qualitative—into implementation guidance, refinements, and scale‑up plans for colleges and units.
• Support shared metrics and indicators (participation, learning artifacts, equity gaps, adoption) and contribute to decision‑ready reports for leadership.

Change Management & Stakeholder Enablement – 10%

• Inform higher‑education change management efforts, including stakeholder engagement, communications, training, and adoption of metrics to support institutionalization.
• Contribute to policy/guidance development and shared‑governance engagement to embed practices within curricular, co‑curricular, advising, and operational systems.

Other Duties as Assigned – 5%

• Support additional strategic initiatives or special projects within the Office of the Provost that align with Green & White priorities.
• Contribute to continuous improvement of project management practices, tools, and templates to strengthen institutional capacity.
• Provide ad hoc planning, coordination, analysis, and communications support at the request of initiative leadership.

Knowledge equivalent to that which normally would be acquired by completing a four‑year college degree program in Business Administration, Management, Education or field related to the employing unit; three to five years of related and progressively more expansive work experience in project management, business analysis, facilitating/training with a focus on business management; workflow process analysis and implementation of strategic initiatives or an equivalent combination of education and experience.

• Demonstrated experience coordinating multi‑stakeholder initiatives across complex organizations (e.g., faculty, department administrators, central units, external partners), with strong relationship management and risk‑mitigation skills.
• Background in evaluation and assessment, including the ability to translate evidence into implementation of guidance, decision‑quality reports, and scaling plans.
• Experience leading institutional change in higher education, including policy/guidance development, engagement within shared governance, and alignment with academic and operational processes.
• Excellent written and oral communication and meeting facilitation skills; ability to synthesize complex information…