Leave and Health Administration Specialist

Job Code Administrative Coordinator P2-N

FLSA Status EXEMPT

Job Family ADMIN

Salary Grade P2

Report To Supervisor

Supervisory Responsibilities No

Job Description Title MEI – Leave and Health Administration Specialist

A proud subsidiary of Honda Logistics, Midwest Express, Inc. (MEI)® has a strong global presence with over 35 years of consolidation center experience. This includes consolidation/deconsolidation, warehousing, automated returnable container handling, kitting, export packaging, parts sequencing for line side delivery and Vendor Managed Inventory services. Additionally, MEI performs sub-assembly and final assembly functions for a number of automotive suppliers.

The Leave and Health Administration Specialist is responsible for administering health, leave of absence, and workers' compensation programs while ensuring compliance with regulatory requirements and company policies. This position serves as a trusted resource for associates and leadership, coordinating leave requests, managing case documentation, supporting occupational health initiatives, facilitating return-to-work processes, and providing guidance on leave-related policies and procedures. The role requires exceptional organizational skills, strong problem-solving abilities, and a commitment to delivering accurate, confidential, and employee-focused support.

• Case Management: Assists the Workers' Compensation Administrator with the claim process from end to end, including coordination of care, gathering paperwork, determining claim allowance, and ensuring a smooth return-to-work transition.
• Program Administration: Ensures compliance with all federal, state and Company leave programs
  • Identifies leave of absence needs, determines eligibility, and directs Associate as necessary
  • Updates and maintains Associate’s leave of absence time and status in HRIS system
  • Communicating leave details and status updates to Associates and leadership, ensuring a seamless Associate experience.
• Supports return-to-work and transitional work processes through communication, documentation, and coordination with associates, leadership, healthcare providers, and other stakeholders.
• Assists in updating departmental SOP's
• Serve as Subject Matter Expert: Act as a central point of contact and knowledge base for associates and leadership regarding leave policies, procedures, and legal requirements (e.g., FMLA, ADA, HIPAA, Workers' Compensation and EEO laws and ability to interpret and apply consistently).
• Collects and organizes all Personal Leave of Absence documentation needed to make an allowance determination. Once determination has been made, provides follow-up and notifications.
• Coordinate with Stakeholders: Collaborate with internal and external stakeholders to ensure smooth processing of leave requests, payments and risk mitigation measures are effective.
• Communication and Training: Develop and maintain educational material and provide coaching and training to Leadership and Associates
• Maintain Records: Maintains confidentiality and privacy of Associate information and company data.
• Advises immediate Supervisor and HR on potential issues and provides resolutions.
• Program Implementation and Maintenance: Assist in implementing and maintaining occupational health programs (i.e., wellness, ergonomics, hearing conservation) and support injury investigations.
• Act as a role model for all Associates and adhere to the company core values
  • Demonstrate and serve as a role model for Respect for the Individual by promoting harmony and consensus; co-operates and works with others in the pursuit of team goals and maintains high ethical standards both personally and professionally
  • Demonstrate and serve as a role model for Building Trust by…