Payroll Clerk

Role Purpose:
The Payroll Clerk will be responsible for accurately processing payroll information by capturing data into the company’s payroll
system, reconciling payroll information with precision, and preparing month-end reports. This role also entails responding to ad
hoc requests from other departments and providing support to employees on payroll-related concerns.

Qualifications:

• Minimum of Matric or NQF 4 equivalent.
• Post-matric qualification is advantageous.

Experience:

• A minimum of 2 years’ experience in administration or data capturing.
• Familiarity with payroll systems such as SAGE VIP or SAGE 300 People is advantageous.
• Experience managing payroll for a workforce of approximately 700 employees.
• Exposure to Botswana payrolls or taxes will be beneficial.

Responsibilities:

Payroll Processes and Systems

• Accurately loading and terminating employee records.
• Auditing timekeeping records to ensure compliance with policies.
• Maintaining up-to-date employee payroll records.

Procedures, Payments, and Reconciliations

• Recording and calculating payroll deductions.
• Processing requests such as levies and garnishments.
• Reconciling and ensuring accurate payroll data is maintained.

Reporting and Compliance

• Preparing and reconciling monthly and annual payroll reports.
• Ensuring compliance with all relevant tax regulations and legal requirements.

Employee Relations

• Addressing and resolving employee payroll concerns efficiently.
• Providing support to employees regarding payroll-related queries.

Finance Administration

• Collaborating with the finance department to reconcile payroll information and support month-end processes.

Skills and Attributes

Technical and Compliance Knowledge:

• Familiarity with payroll software systems.

Discretion and Confidentiality:

• High level of discretion when handling employee data and payroll information.

Problem Solving and Initiative:

• Ability to identify and suggest improvements to existing payroll systems and processes.
• Proactive in developing and implementing effective solutions.

Administrative Excellence:

• Strong organizational skills for maintaining records and reviewing files.
• Detail-oriented approach to ensure accuracy in payroll processes.

Time Management:

• Exceptional ability to meet strict deadlines to ensure timely processing of wages and salaries.

Interpersonal Skills:

• Effective communication skills to liaise with employees and resolve queries.
• Team-oriented approach to collaborating with other departments, particularly finance.