Controller at Harry Grodsky & Co., Inc. in East Longmeadow, Massachusetts

Job Title

To provide direction and control over the financial and accounting activities in a project-driven mechanical contracting environment by safeguarding company assets, ensuring accurate and timely reporting (including job cost and Work-in-Progress reporting), supporting operational decision-making, and leading the development and execution of financial plans that drive profitable growth.

• Serve as a proactive business partner to executive leadership, project management, estimating, and operations-translating financial results into actionable insights.
• Prepare and present monthly financial packets and dashboards; explain results, trends, and variances to leadership and operations.
• Work directly with Project Managers and the service team to review project performance, backlog, margin risks, and corrective action plans.
• Support estimating and contract review by validating cost assumptions, labor burden rates, markups, and financial terms that impact profitability and cash flow.

• Oversee all accounting functions including general ledger, accounts payable, accounts receivable, billing, payroll, fixed assets, and related reconciliations.
• Lead month-end, quarter-end, and year-end close to deliver accurate, timely financial statements (P&L, balance sheet, cash flow) and management reporting.
• Prepare, review, and post journal entries; ensure proper accruals, deferrals, and cut-off each period.
• Perform and/or review key account reconciliations (cash, AR/AP, payroll liabilities, inventory/stock, fixed assets) and resolve discrepancies promptly.
• Manage weekly check runs/ACH payments, vendor statement reconciliation, and AP aging review; maintain strong purchasing and vendor communication.
• Oversee invoicing support functions such as cash application, AR aging review, and dispute resolution to keep receivables current.
• Review payroll registers and related tax filings for accuracy; ensure timely processing of union fringes, deductions, and payroll liabilities as applicable.

• Own job costing and project accounting processes, ensuring accurate cost coding, labor allocation, and visibility into project performance.
• Review, and analyze Work-in-Progress (WIP) schedules, including revenue recognition and percentage-of-completion reporting where applicable.
• Partner with Project Managers to review budgets, forecasts, change orders, under/over-billings, margin fade, and corrective actions.
• Set up new jobs and cost codes, validate budgets and labor burden rates, and ensure consistent cost coding across field, service, and shop activities.
• Compile WIP inputs (costs incurred, estimated costs to complete, billings, retainage) and reconcile WIP to the general ledger and billing records.
• Review change orders, claims, and contract modifications for proper accounting treatment and timely inclusion in forecasts and billings.
• Identify margin fade, cost overruns, and unapproved change exposure early; escalate issues and track follow-through on recovery actions.

• Coordinate and direct preparation of the annual operating plan and financial budget with supporting analysis; provide rolling forecasts and variance explanations.
• Build and maintain department-level budgets (field, service, shop, overhead) including labor planning, fleet/equipment, and benefit burden assumptions.
• Maintain a consistent forecasting cadence; track key KPIs (gross margin, labor productivity, backlog, cash conversion) and communicate risks/opportunities.
• Update labor burden and overhead allocation rates as needed; ensure rates are reflected in job costing, estimates, and management reporting.

• Manage cash flow forecasting, working capital, credit facilities, and banking relationships; proactively identify liquidity risks and opportunities.
• Monitor daily cash position, deposits, and disbursements; prioritize payments to support project execution and maintain vendor relationships.
• Prepare bank reporting packages and covenant schedules; coordinate draws, renewals, and communication with lenders as required.
• Manage vendor credit limits and payment terms; monitor retainage and release timing to support working capital planning.

• Oversee billing and collections processes (progress billing, T&M, service) to support timely cash conversion and accurate revenue reporting.
• Lead collection efforts on past-due accounts; make follow-up calls/emails, resolve disputes, and coordinate with operations to clear billing obstacles.

• Maintain and strengthen internal controls, accounting policies, and standard operating procedures to ensure compliance, accuracy, and safeguarding of assets.
• Coordinate with external auditors, tax advisors, and legal counsel; manage annual audits, tax filings, and regulatory compliance requirements.
• Support bonding/surety and insurance requirements as needed, including…