Assitant Project Manager

Hiring for an Assistant Project Manager in East Lyme! Job Description

We are seeking an Assistant Project Manager to assist in coordinating and managing mechanical projects, including HVAC, plumbing, and piping scopes. The role involves tracking project schedules, manpower forecasts, and material deliveries while coordinating with subcontractors, vendors, and internal teams to ensure smooth workflow. Additionally, you will support procurement of equipment, materials, and long-lead items.

• Assist Project Managers in planning and managing mechanical project scopes.
• Track project schedules, manpower forecasts, and material deliveries.
• Coordinate with subcontractors, vendors, and internal teams to ensure smooth workflow.
• Support procurement of equipment, materials, and long-lead items.
• Prepare and process RFIs, submittals, change orders, meeting minutes, and other project documents.
• Maintain organized project files and logs using company systems such as Procore and BIM/VDC coordination tools.
• Update cost reports, labor tracking, and progress logs.
• Assist with jobsite walks and coordination meetings to understand field progress and challenges.
• Work with the Superintendent and foremen to ensure mechanical installations follow drawings, specs, and industry standards.
• Help coordinate inspections, testing, and QA/QC documentation.
• Support project budgeting, cost controls, and forecasting.
• Review vendor invoices, track purchase orders, and assist with monthly billing packages.
• Monitor material costs, equipment rentals, and labor budgets.
• Participate in OAC meetings and internal coordination meetings.
• Communicate updates, schedule impacts, and required actions with the PM and project stakeholders.
• Build strong relationships with clients, vendors, and field personnel, reflecting integrity and professionalism.

• Proficiency in Microsoft Office.
• Bachelor’s Degree in Business, Construction Management, or a related field.
• Strong communication skills.
• Drive and initiative.
• Experience in construction management.

• Co-op or internship experience in a construction space, general contractor, or mechanical contractor.

The position is based in East Lyme, CT, supporting projects at the Pfizer facility, located just 10 minutes away. While primarily office-based, occasional onsite visits to Pfizer may be required. As a family-owned company, we prioritize taking care of our employees, providing opportunities for advancement and training. We seek individuals who are driven and who will fit into our supportive and growth-oriented culture.

This is a Permanent position based out of East Lyme, CT.

The pay range for this position is $55,000.00 - $65,000.00/yr.

• Generous health plan
• Flexible Spending Accounts
• Life insurance
• Disability income benefits (short‑term/long‑term disability)
• 401(k) savings plan + profit sharing

This is a fully onsite position in East Lyme, CT.

This position is anticipated to close on Feb 24, 2026.

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Actalent is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.