Purchasing Clerk

Job Description

Location: East Lyme, CT

Job Type: Full-Time

Schedule: Monday–Friday, 8:00 AM–4:30 PM

Pay: $20–$26/hour
, based on experience

Since 1989, Birk Manufacturing Inc. has designed and manufactured high-quality flexible heaters and thermal systems for use in various devices, instrumentation, and equipment for multiple industries. Over the years, Birk Manufacturing has grown into an industry leader in thermal management and custom turn-key solutions. We are looking to bring on a Purchasing Clerk at our location in Shoreline, CT.

Why Work with Us:

• Competitive starting pay of $20–$26/hour (based on experience)
• A full benefits package including Health, Dental, Vision and Life Insurance
• 401K retirement plan with company match
• Paid Time Off
• Small company environment where you can have a significant impact and real opportunities for growth
• Commitment to work/life balance

The Position:

The Purchasing Clerk is responsible for supporting the day-to-day purchasing activities for materials used in finished products, production and office supplies, and other items needed to support the business.

This entry-level position will assist with preparing purchase orders, communicating with suppliers, tracking orders, entering purchasing and receiving information into the company ERP system, and helping ensure materials are received accurately and on time.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working with computers and data entry.
Previous ERP and data entry experience is a plus. This is an excellent opportunity for someone interested in developing a career in purchasing, supply chain, or manufacturing.

• Prepare and submit purchase orders to approved suppliers based on material requirements and internal requests.
• Review purchase orders for accuracy, including quantities, pricing, part numbers, specifications, and delivery dates.
• Communicate with suppliers to obtain order acknowledgements and delivery updates.
• Track open and past-due purchase orders and communicate delays to appropriate departments.
• Enter purchase orders, receipts, supplier information, and other purchasing data accurately into the ERP system.
• Review packing lists and incoming materials to ensure receipts are properly documented.
• Assist with resolving discrepancies between purchase orders, packing slips, receipts, and invoices.
• Work closely with Receiving, Supply Chain, Production, Engineering, Quality, and Accounting to resolve purchasing and material issues.
• Assist with obtaining supplier quotes and pricing as requested.
• Maintain accurate supplier and purchasing information in the ERP system.
• Support inventory and material requirements by helping ensure necessary components and supplies are ordered on time.
• As experience is gained, assist with identifying alternative suppliers, materials, or purchasing options.

This is a full-time on-site position, and typical work hours and days are Monday through Friday, 8:00AM to 4:30PM. Overtime as required.

• High school diploma or equivalent required
• Basic computer skills and proficiency with Microsoft Office
• Strong attention to detail and organizational skills
• Ability to prioritize multiple tasks and follow through on commitments
• Ability to work independently while also functioning effectively as part of a team
• Data entry and ERP experience is a plus
• Previous manufacturing, purchasing, inventory, or supply chain experience is a plus
• Basic Microsoft Excel skills preferred
• Strong communication and problem-solving skills
• Interest in developing a career in purchasing, supply chain, or operations