Legal Secretary

This is a fully onsite role in Long Island, New York

Start Date: ASAP

Location: fully onsite in East Meadow, Long Island City, NY

Schedule:
Monday - Friday | 8:30am - 5:00pm

Duration:
Temp-to-Perm

Our client, a top national defense litigation firm, is hiring a Legal Secretary to support their Long Island team. This associate will be responsible for multi-attorney support and calendar management, preparing court filings, performing legal research, and retrieving medical records. Candidates must have 2+ years of relevant legal support experience (including e-filing and Westlaw legal research experience) and exceptional communication and organizational skills.

Prior experience with medical malpractice defense or insurance defense is strongly preferred.

RESPONSIBILITIES:

• Provide day-to-day administrative and legal support to litigation attorneys
• Prepare, format, proofread, redact, and organize legal documents and exhibits
• E-file documents in state and federal courts and ensure compliance with court rules and filing procedures
• Maintain organized electronic and physical case files throughout the litigation lifecycle
• Open and manage new matters; assist with ongoing case documentation
• Manage attorney calendars, schedule depositions, hearings, meetings, and conferences
• Coordinate with court personnel, clients, vendors, and third parties as needed
• Assist with billing, including processing invoices, vendor bills, and check requests
• Retrieve court decisions and filings through legal research and docketing platforms
• Support document management using firm file-management systems and shared drives

QUALIFICATIONS:

• Bachelor's Degree preferred
• 2–3 years of litigation support or legal administrative experience required, preferably working with civil defense teams
• Working knowledge of state and federal court procedures and e-filing systems
• Familiarity with legal document management platforms (e.g., iManage or similar)
• Experience using legal research and court-access tools (e.g., PACER, Westlaw or similar)
• Strong proficiency in Microsoft Office (Word, Outlook, Excel)
• Excellent organizational skills with strong attention to detail
• Ability to multitask, prioritize deadlines, and work independently in a fast-paced environment
• Strong written and verbal communication skills
• Notary Public a plus, but not required

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.

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