Secretary; OA

Position: Secretary (OA)
The incumbent will be assigned to Patient Care Service
- Nursing, NJ VA Medical Center, East Orange, providing administrative and support functions to the service.

Duties include, but may not be limited to the following:

* Schedules and reviews the work performed and activities of the office, including reporting and recordkeeping; receives visitors and telephone calls to the office; maintains calendar for appropriate staff; and schedules appointments.

* Reviews and directs to appropriate staff incoming correspondence, publications, regulations, etc.; responds to inquiries or directs accordingly; and follows up on action items to ensure timely response.

* Performs office automation work; prepares meeting minutes; and utilizes various hardware and software in the performance of duties.

* Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format; and prepares and maintains current guidelines and manuals pertinent to the department.

* Prepares travel arrangements for select staff; and coordinates conferences and meetings, including preparing agendas.

* May serve as the backup transcriptionist; maintains files, reports, etc.; and enters data/reports into the computer.

* Maintains an adequate stock of office supplies; maintains employee records; and serves as a government purchase card holder.

Work Schedule:

Monday-Friday 7:30am-4:00pm

Telework:
This position may be authorized for AdHoc telework only.

Virtual:
This is not a virtual position.

Position Description/PD#:
Secretary (OA)/PD08544A

Relocation/Recruitment

Incentives:

Not Authorized

Critical Skills Incentive (CSI):
Not Approved

Permanent Change of Station (PCS):
Not Authorized