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Project Coordinator
Job in
East Orange, Essex County, New Jersey, 07017, USA
Listed on 2026-09-23
Listing for:
Singer Equipment Company
Full Time
position Listed on 2026-09-23
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator
Job Description & How to Apply Below
OVERVIEW
Work as a support member of a Contract Sales team focusing on "after the sale," support including Database Administration, Logistics, and setting up service calls for customers.
ESSENTIAL FUNCTIONS- Partner with and work alongside Project Managers for successful execution of jobs.
- Ensure job tasks are completed throughout the life of the project.
- Make sure all documents and data are appropriately entered and uploaded.
- Entering and Tracking all equipment in Quickbase
- Ensure project is on target to hit dates by tracking all equipment to intended destination.
- Tracking and Coordinating/Communicating Direct Ships to whoever is receiving it, meaning Customer, GC, Installer, , etc.
- Arrange, coordinate and schedule deliveries for all jobs and single shipments. Work closely with warehouse personnel to verify skid counts, weight, and truck scheduling.
- Handle any damaged freight claims for items.
- Schedule 3rd party subcontractors as needed
- Prepare all close out documents for jobs nearing completion.
- Prepare warranty information and serial #'s for all equipment supplied.
- Assist Customers with service issues during job Turnover
- Foster productive internal relationships with National Key Account teams and Project Managers
- Special projects as requested.
* The duties and responsibilities described are not necessarily an exhaustive list. Additional duties may be assigned to the employee as necessitated by business demands.
MINIMUN QUALIFICATIONS- Attend Team meetings in person when asked (Office Location, Paterson, NJ).
- Ability to multi-task and work in a fast-paced environment.
- Proficient in Microsoft programs.
- Knowledge of Auto Quotes, Prelude, or Quick Base a plus.
- Ability to work independently with minimal supervision and as part of a team.
- Strong communication skills, both oral and written.
- Strong relationship building skills with customers, manufacturers, co-workers, and vendors.
- Exceptional organizational skills and strong attention to detail
- Excellent customer service attitude.
- Critical thinking and problem solving.
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