Human Resources Assistant Job East Orange area,New Jersey USA,HR/Recruitment

Overview

Position Title: Human Resources Assistant

Reports To: Human Resources Manager Department

Broad Function: Support the daily functions of the Human Resource (HR) department including hiring and interviewing staff, benefits, and leave, and enforcing company policies and practices.

CORE VALUES

Demonstrates cultural competence through an awareness of and sensitivity towards Agency’s clients’ and coworkers’ cultural and socioeconomic characteristics; connects with diverse populations and integrates culture throughout the clinical process with respect to race, color, creed, religion, gender, ethnicity, language, sexual orientation, age, appearance, mental and/or physical capability.

Is committed to the value of a nurturing family as the ideal environment for a child and believes in the capacity of people to grow and change.

Works from a strength-based perspective.

Understands and works well with other service systems, maximizes resources to assist client.

Recognizes that consumers come first and responds to consumers appropriately.

Knows and adheres to all FC Policies and Procedures, participates in QA processes and/or stays updated on QA policies and procedures.

PROFESSIONALISM

Values and participates in the Team as a proactive member.

Respects others’ professional opinions and tolerates a range of feelings.

Able to give and receive constructive criticism.

Willing to take on extra work when needed.

Performs required tasks according to program philosophy, policies and procedures.

Is courteous, approachable, and cooperative towards co-workers, clients, support staff, and others.

Understands and adheres to confidentiality rights of clients, co-workers and agency, consistent with HIPAA, and protects personal health information.

Practices self-compassion and maintains a healthy work/life balance.

Ensures safety by communicating hazards and knows safety policies and universal precautions.

In times of crisis is willing to help others and communicates urgent information quickly to supervisor/Team.

Maintains good attendance and punctuality for appointments and meetings.

Uses good judgment and ethical decision-making to explore all options in problems.

SUPERVISION

Attends supervision with Supervisor, consistently and comes prepared.

Able to receive feedback and to learn from it.

Has insight about self and utilizes that knowledge toward growth and change.

Ability to manage up and communicate potential challenges and growth opportunities.

Specific Responsibilities

Coordinates onboarding and new hire orientation, verifies background checks, I-9 documents, driver licenses, professional licenses, and other employment requirements.
Handles employment-related inquiries from applicants, employees, and supervisors, referring complex matters to appropriate staff.
Maintains compliance with federal, state, and local employment laws and regulations; reviews policies to maintain compliance.
Maintains knowledge of HR trends, best practices, regulatory changes, and new technologies, including HRIS and Online Training systems.
Supports agency training as assigned by the Human Resources Manager.
Supports various employee benefits programs and assists with benefit reporting requirements.
Supports benefits orientations and explains benefits self-service system.
Maintains employee benefits filing systems and ensures benefits changes are entered in payroll system for deductions.
Coordinates workers compensation claims with third-party administrator and follows up on claims.
Monitors compliance for mandatory trainings and verifies degrees, certifications and licenses.
Ensures distribution of required employment regulatory notices and other important staff communication.
Maintains biweekly employee reports and ensures paid time off calculations are accurate.
Supports audits coordinating with Finance and Programs under direction from HR Manager.
Supports recruitment process when needed, including posting, prescreening, and interviewing; collaborates with Talent Management Coordinator to understand required skills and competencies.
Supports review, tracking and documentation of compliance with mandatory and non-mandatory training, continuing education, and work…


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