Front Desk Supervisor, FGP - Ortho - Patchogue

Front Desk Supervisor, FGP
- Ortho
- Patchogue

Medical Office Support

Full-Time/Regular

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values.

We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

We have an exciting opportunity to join our team as a Front Desk Supervisor, FGP
- Ortho
- Patchogue. In this role, the successful candidate The Front-Desk Supervisor will be responsible for the oversight and direct supervision of front-end operations and administrative support functions at the practice, including, check-in and check-out, scheduling, and support of all front-desk staff. In this role, the FGP Front-Desk Supervisor will ensure daily operational functions are properly staffed to accommodate efficient patient flow and that operations run smoothly throughout the day.

The Front-Desk Supervisor will oversee the training of staff to ensure all new and existing staff have been trained on all aspects of the role to perform their jobs effectively, including Epic, workflows, and patient experience. Aside from supervisory responsibilities, the Front-Desk Supervisor will lead initiatives related to front-end changes at the direction of practice leadership and FGP Corporate.

• Front-End Management
• Oversees staff and patient care functions of a Faculty Group Practice site
• Resolves employee issues and addresses procedure and performance related issues. Authorizes attendance, schedules, and sick time changes. Responsible for timekeeping and payroll for direct reports
• Enforces adherence of NYULH and FGP policies and procedures and standards including but not limited to HIPAA, Compliance, Human Resources, etc.
• Compiles, analyzes and identifies trends in daily statistical data as requested and presents data reports monthly to appropriate parties with guidance from practice leadership
• Copayment & Patient Secure Reports
  - Monitors overall practice collection percentage and works with staff to identify areas for improvement. This report is expected to be monitored on a weekly basis. Identify top performers and acknowledge with the team.
• Invalid Insurance Report
  - Monitors appointments with invalid/FGP non-participating insurances to prevent non-par appointments.
• Non-Par Report
  - Reviews & investigates weekly report from FGP pertaining to check-in errors made by Front-End staff. Coaches staff as needed.
• Check Mate
  - Monitors Check Mate weekly report and identifies areas for improvement related to kick-out reasons and hardware issues
• Press Ganey Review – Review and analyze patient surveys. Find solutions or areas for improvement based of patient feedback
• Reviews operational dashboards and reports to track performance and identify trends that need to be addressed. Assist with implementation and oversight of key indicators related to MIPS, Epic front-end work-queues, waitlists, in-baskets, Check Mate, Patient Secure, patient experience, and digital scheduling.
• Oversees any required training programs on policies and procedures to maintain standardization amongst the FGP. Works closely with Administration, on or off site Coordinators and Supervisors, Epic Operations, to identify opportunities to improve front-end processes.
• Enforce all office policies and procedures.…