Administrative Assistant - Dean

Position Title

Administrative Assistant - Dean

East Peoria Campus

Classified, Staff Full time

Humanities

04/06/2026

The administrative assistant is primarily responsible for performing general and confidential secretarial and administrative support duties including processing, preparing, and maintaining records, expenditures, and schedules for a major department or division.

Administrative Assistant - Dean: $ an hour.

This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Complete administrative support tasks supporting the department such as maintaining files, scheduling appointments, typing letters and/or memos, running and verifying reports, processing data, processing requests, preparing meeting minutes, and gathering information.
• Provide customer assistance by answering telephone calls, forwarding calls, greeting students, staff and the general public, referring individuals and inquiries to the appropriate personnel.
• Troubleshoot problems serving as the front-line representative of the department.
• Establish and maintain confidential files for the department.
• Maintain databases, complete data entry tasks and run departmental reports.
• Maintain departmental budget records of travel, supply and capital orders, general stores requisitions, and purchase orders.
• Maintain and distribute forms and/or supplies relevant to department procedures and functions.
• Schedule meeting rooms and activities at the direction of the Dean of {department}.
• Perform related duties as required.

• High school diploma or equivalent.
• 3 years of experience working in an administrative role.
• Proficient in Microsoft Office Suite.
• Strong typing skills a minimum of 45 words per minute.
• Strong multi-tasking and prioritization skills.
• Strong attention to detail and problem solving skills.
• Strong verbal and written communication skills.
• Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others.

• Associates degree in a related field.
• Experience working in an educational system.
• Experience working with People Soft, Workday, and Coursedog.

• paid time off;
• 11 paid holidays; 2 floating holidays
• medical, dental, vision, life and long-term disability insurance;
• tuition waivers for employee, spouse and dependent children;
• on-site childcare center;
• 403(b) retirement plans; and
• State University Retirement System pension plan.

To learn more about full-time health care benefits at ICC.