Office Operations & Purchasing Coordinator

Description

Evans, an electronic components company, is a trusted partner in the military, aerospace, industrial, and commercial markets, with over a century of combined experience as a reliable problem-solver. Being part of the Evans Group portfolio has enabled Evans to continue developing cutting-edge capacitor technology alongside other world-class technology companies that represent the future of mission-critical electronics.

Evans, with sites in East Providence, RI, Sanford, ME, and Phoenix, AZ, manufactures high-energy-density capacitors for demanding, mission-critical applications. We have the most power-dense capacitor technology in the industry and are routinely specified for defense, aerospace, and energy exploration applications where high reliability and SWaP (space, weight, and power) savings are critical design considerations.

The Office Operations & Purchasing Coordinator is responsible for ensuring the smooth day-to-day operation of the office and the facility's administrative functions. This role supports front desk operations, indirect purchasing, vendor documentation, safety compliance support, and employee engagement activities.

This position serves as the first point of contact for visitors and plays a key role in maintaining an organized, professional, and well-functioning workplace.

This is an hourly role, working Monday through Friday.

• Serve as the first point of contact for all visitors and guests
• Welcome visitors and ensure proper visitor sign-in and screening procedures
• Issue visitor badges and notify employees of arrivals
• Maintain a professional and organized lobby and reception area
• Assist with the coordination of customer visits and site tours

• Maintain conference rooms, lobby, and shared office spaces
• Ensure breakroom and office supplies are stocked
• Manage incoming and outgoing mail, packages, and shipments
• Coordinate with vendors for office services and facility support
• Assist with preparation and logistics for internal meetings

• Manage the purchasing of non-production items, including:
  • Office supplies
  • Breakroom supplies
  • PPE and safety supplies
  • General facility and administrative supplies
• Maintain inventory of frequently used supplies
• Work with accounting to ensure purchase orders and invoices are properly processed

• Maintain vendor documentation, including:
  • W-9 forms
  • Certificates of Insurance
  • Vendor contact information
• Send and track annual vendor questionnaires
• Assist with vendor onboarding and documentation requirements

• Maintain and organize the company’s Safety Data Sheet (SDS) library
• Ensure SDS documentation is accessible and current
• Assist with chemical inventory tracking
• Support labeling compliance and hazard communication documentation
• Assist with waste tracking logs and usage calculations
• Support documentation needed for safety and environmental compliance

• Coordinate company events and employee engagement activities
• Support logistics for company meetings and celebrations

• Associate’s or Bachelor’s degree preferred
• 2–5 years of administrative, office management, or operations support experience
• Experience in a manufacturing or industrial environment is a plus

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple responsibilities simultaneously
• Strong attention to detail and follow-through
• Proficiency in Microsoft Office (Outlook, Excel, Word)

• Highly organized and proactive
• Professional and welcoming demeanor
• Detail-oriented with strong follow-up
• Comfortable interacting with employees, customers, and vendors
• Able to manage both administrative and compliance-related tasks

• This position is primarily based at the front desk in an office environment within a manufacturing facility.
• The role requires regular interaction with employees, visitors, vendors, and customers.
• Work is primarily performed in a seated office setting, with frequent use of a computer,…