Executive Assistant To Senior Vice President

Executive Assistant To The Senior Vice President For Advancement

The Executive Assistant works closely with the Senior Vice President and other senior Advancement leaders to provide critical administrative, operational, and logistical support to the SVP and the Executive Office. The Executive Assistant serves as a central liaison between the Senior Vice President for Advancement, the Executive Leadership team, Division of Advancement staff, alumni, and other constituents with whom the department interacts.

This role is responsible for proactively organizing schedules for the SVP and other senior advancement leaders, including the Chief of Staff, and managing numerous administrative functions, including complex scheduling, domestic and international travel arrangements with frequent changes, and preparing materials for complex meetings. This position is responsible for researching and preparing documents, information, and reports as required, and for managing reimbursements and invoices for the SVP and other senior advancement leaders.

The Executive Assistant must be proactive, effective at time and task management, and able to ask clarifying questions as needed, while independently advancing work on behalf of the Senior Vice President and other senior advancement leaders. This position is a fast‑paced role in a high‑output office. It requires excellent oral and written communication skills, a positive attitude, a high level of organization, initiative, professionalism, quantitative skills, attention to detail, and multitasking.

Location:

Hybrid position based in Providence, RI, requiring a minimum of 2 days a week in the office.

• Bachelor's Degree or equivalent combination of education and experience
• Minimum of 3 years of experience with high‑level executive support or similar advanced administrative support, project management experience

• Excellent attention to detail and organizational skills, interpersonal skills, and project and time management skills
• Demonstrated excellent written and oral communication skills, including the ability to deal effectively with a wide range of constituencies
• Proficiency with audio/visual and presentation platforms (Zoom, Microsoft Teams, Web Ex, PowerPoint)
• Expertise in Microsoft and Google platforms, especially Google Calendar, email, Google Docs, Microsoft Word, Excel, and Power Point
• Experience with using a CRM or similar database
• Ability to manage multiple tasks and priorities in a fast‑paced, multi‑faced work environment with emphasis on accuracy and deadline adherence; ability to effectively and efficiently multitask and prioritize workload
• Initiative and ability to work independently and as a member of a team, exhibiting dependability, trustworthiness, good listening skills, tact, and diplomacy; strong customer service skills
• High degree of professionalism, ethical sensitivity, confidentiality, and discretion
• Must be able to work occasional evenings, weekends, and travel as needed

• Experience working in the not‑for‑profit sector or an academic or research institution, and involvement with fundraising, development, and/or alumni relations
• Experience in higher education or other nonprofit settings
• Working knowledge of the organizational structure of Brown University

All offers of employment are contingent upon a successful criminal background check and education verification satisfactory to Brown.

Benefits include a competitive salary, health insurance, retirement plans and additional retirement benefits, paid time off, flexible work arrangements, professional development opportunities, and a commitment to a supportive and inclusive workplace. Please review the comprehensive benefits information through Brown’s benefits portal.

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance.

The University maintains certain affirmative action programs in compliance with applicable law.