Office Coordinator

Office Coordinator

• Accounting duties including accounts receivable, accounts payable, and payroll.
• Review weekly payroll, ensure compliance with federal and state labor laws, identify discrepancies and communicate to resolve, submit to corporate for final review, submit to IBP, issue & distribute payroll checks.
• Reconcile customer invoices with installer’s billing to ensure accurate commission payments to installers.
• Support HR functions such as onboarding new employees and maintaining personnel records.
• Contract administration, certificates of insurance, and licensing.
• Coordinate office activities, meetings, and schedules to optimize workflow.
• Serve as the first point of contact for visitors, clients, and staff inquiries.
• Assist with administrative tasks, including data entry, record-keeping, and document preparation.
• Liaise with vendors, service providers, and building management to resolve facility-related issues.
• Monitor and oversee office expenses and budget tracking.
• Ensure compliance with company policies and office procedures.
• Manage office supplies, inventory, and equipment to ensure a well‑maintained workspace.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Maintain a clean, organized, and efficient office environment.

• High School Diploma or GED.
• 1-3 years of previous receptionist/administrative assistant experience required.
• Proficient in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Operate general office equipment, for example, such as a fax machine, copier, scanner, etc.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weights and sit for extended periods to complete your computer job.

• Medical, dental, and vision coverage.
• Company‑paid Life Insurance.
• Longevity Stock Program.
• IBP Foundation.
• Scholarship opportunities.
• Paid vacation and holidays.
• Employee Financial Assistance Program.
• Opportunities for growth and advancement.
• 401(K) (Pre‑Tax and Post‑Tax) Roth 401(k) with company matching.
• Supplemental Insurance (Short‑term and Long‑term disability, hospital indemnity, accident, critical illness, supplemental life insurance).

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.