Alumnae Relations Coordinator

Overview

Alumnae Relations Coordinator at Diocese of Providence St. Mary Academy – Bay View, East Providence, RI. Reports to the Director of Development & Community Engagement. The coordinator fosters strong, enduring relationships that enrich the St. Mary Academy – Bay View community and supports the school’s long-term vitality. The role collaborates to plan, execute, and promote events, meetings, and communications to meaningfully connect with alumnae and other key stakeholders, driving engagement across generations for a network of over 8,000 living graduates.

• Job
• Final date to receive applications:
  Posted until filled
• Posted:
  Jul 14, 2026
• Starting Date:
  Immediately

Lead and support alumnae relations initiatives to strengthen connections with alumnae, parents, families, and other stakeholders. Collaborate with the Development & Community Engagement team to plan an annual schedule of programs and events that align with strategic goals and philanthropic objectives. Promote Bay View’s work through alumnae stories and collaborate with the Communications team. Manage and promote alumni events across generations and regions, including reunions, volunteer programs, and ambassador activities.

Note: The above sentence copies from the original for context; content is retained from the job description.

• Work with the Development & Community Engagement team to co-develop and execute an annual schedule of alumnae programs that meet engagement and philanthropic goals, as determined by the department, school, and leadership.
• Promote a culture of philanthropy and legacy giving within the community, developing activities that strengthen relationships with alumnae, parents/family members, and other prospects.
• Update alumnae records and profiles in the database on a weekly basis.
• Attend and assist in all development activities, including special events and other development and community engagement efforts.
• Establish and build relationships with a wide range of alumnae locally and regionally; help recruit, train, and engage alumnae for volunteering, ambassador programs, and related initiatives.
• Raise awareness of Bay View’s work by showcasing alumnae stories on all platforms in collaboration with the Communications team; facilitate Alumnae Council meetings and other affiliation groups.
• Co-plan and execute on- and off-campus events of interest to alumnae across decades and geographic regions; focus on reconnecting with disengaged alumnae and other community partners.
• Prepare invitations, briefings, and other materials to support events and school leadership involvement.
• Coordinate and manage the overall execution of reunion events each year; attend local alumnae events and co-develop a reunion handbook with the Director.
• Collaborate with the Assistant Director of Development to assist with planning and logistics of events involving communications, facilities, catering, class volunteers, committees, vendors, and other service providers as needed.
• Assist with other Development & Community Engagement initiatives as assigned by the Director.
• Track all efforts using the database system and prepare monthly reports for the Director.

• Bachelor’s Degree required
• Demonstrable experience with alumnae relations and development preferred, with experience in cultivating donor prospects and fundraising outcomes
• Three to five years’ experience in event planning required, preferably in an educational or alumnae association setting; reunion work experience strongly preferred
• Exceptional relationship-building skills with the ability to engage and motivate alumnae of all ages and backgrounds
• Excellent verbal and written communication skills, including public speaking
• Excellent organizational skills and attention to detail
• Proficiency with Microsoft Office Suite; knowledge of additional software programs preferred
• Preferred experience with CRM software (Blackbaud NXT if not already proficient)
• Experience using social media professionally to engage constituents and generate interest within specific demographics
• Ability to work independently in a fast-paced environment and cooperatively as part of a team
• Willingness to travel and work regular evening and weekend hours as needed

Ability to operate and use tools and equipment safely; perform physical tasks such as bending, standing, walking, climbing, lifting, and carrying up to 50 lbs; follow written and oral instructions; maintain cooperative working relationships. Salaried, full-time, year-round, including some nights and weekends as necessary. The candidate will be required to pass a national background check with fingerprints.

St. Mary Academy – Bay View offers medical insurance, an Employee Assistance Program, group retirement plan, and tuition remission for daughters and granddaughters, as well as paid vacation, personal, sick, holiday leave, and Fridays off during the summer.

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