Property Bookkeeper

P3 Properties is a vertically integrated real estate and hospitality company with a growing portfolio of multifamily residential communities and hospitality assets. We are seeking a detail-oriented Property Bookkeeper to support day-to-day financial operations across the portfolio. This role sits at the center of vendor management, accounts payable, billing accuracy, and daily cash visibility, and is ideal for someone who is organized, process-driven, and thrives on getting the details right.

• Track and maintain vendor insurance certificates (COIs), W-9s, and required compliance documentation across all properties and operating entities.
• Monitor policy expiration dates, request updated certificates proactively, and flag lapsed or non-compliant vendors before work is performed or payments are released.
• Maintain an organized, current vendor compliance file and support onboarding of new vendors.

• Set up new utility accounts (electric, gas, water/sewer, telecom, waste) for acquisitions, transitions, and vacant units, and manage account changes on dispositions.
• Monitor all utility and vendor accounts for billing irregularities, missed payments, late fees, and service interruptions; resolve discrepancies directly with providers.
• Maintain a master schedule of all utility and vendor accounts by property, including account numbers, billing cycles, and payment methods.
• Review incoming invoices for accuracy — correct entity, property, pricing, quantities, and supporting documentation — before entry and approval.
• Match invoices against contracts, purchase orders, and approved proposals; flag discrepancies and unapproved charges.
• Process approved payments accurately and on schedule, maintaining clean records of payment status, method, and confirmation.
• Review monthly rent billings for accuracy, including base rent, amenity fees, utility recoveries, and other recurring charges; identify unposted or misapplied charges.
• Prepare daily cash reports across bank accounts and entities, summarizing receipts, disbursements, and balances for leadership review.
• Monitor property and entity budgets against actuals, flagging variances in income and expenses for leadership review.

• 2+ years of experience in accounts payable, finance administration, bookkeeping, or property accounting (real estate or hospitality experience a plus).
• Strong proficiency in Excel; experience with property management or accounting software (e.g., Yardi, App Folio, Quick Books) preferred.
• Exceptional attention to detail and accuracy, with the ability to spot billing errors and discrepancies.
• Organized and self-directed, able to manage recurring deadlines across multiple properties and entities.
• Clear, professional communication skills for working with vendors, utility providers, and internal teams.

• Salary range: $70,000–$80,000, depending on experience.
• Health benefits and paid time off.
• High growth opportunity within a fast-scaling, entrepreneurial real estate platform.