Case Administrator

POSITION SUMMARY

The United States District Court for the Southern District of Illinois is seeking a full-time permanent case administrator for the East St. Louis Clerks Office. The case administrator is responsible for maintaining and processing case information and managing the progression of cases from opening to final disposition in accordance with approved internal controls, procedures, and rules. Incumbent performs customer service and cashier duties for the purpose of providing procedural information and collecting court fees.

Incumbent reports to the Operations Manager.

The case administrator greets members of the public, bar, and other court agencies at the intake counter, and answers, responds, and routes incoming telephone calls. The case administrator receives and processes case information and maintains the official case events summary on the automated court docket from opening to final disposition. The case administrator is responsible for reviewing pleadings to ensure compliance with the Courts rules, entering information accurately into the automated case management system, preparing procedural documents, monitoring due dates, and responding to inquiries from chambers, court staff, counsel, and the public as well as performing disposition tasks to close cases upon receipt of terminating documents.

The case administrator will ensure the integrity and quality of the case-related database. Other administrative duties as assigned also may be performed.

Applicant must have one year of specialized experience. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation.

Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Education may not be substituted for the specialized experience.

POSITION:
Case Administrator

VACANCY NUMBER: 2026-12

LOCATION:

East St. Louis, Illinois

SALARY RANGE: CL 24 to CL 25 ($45,835 to $82,301), depending on qualifications*

DATE POSTED:
September 8, 2026

CLOSING DATE:
September 29, 2026, at 4:00 PM CT **

Salary set based on qualifications, experience, and pay setting rules per Guide to Judiciary Policy.

Position is promotion eligible up to CL 26 without further advertisement or competition.

** Application packets will be reviewed upon receipt, and interviews may be held as well as a candidate selected, prior to the closing date of this announcement.

Experience in the federal judicial system and/or with electronic case filing systems. Knowledge of legal terminology and processes. Excellent verbal and written communication and clerical skills. Excellent interpersonal skills. Solid computer skills. Ability to work as part of a team and provide excellent customer service.

Judiciary employees serve under excepted appointments (not civil service). Excepted appointments are at will and can be terminated with or without cause. Federal benefits include paid vacation and sick leave, paid holidays, and retirement benefits. Optional benefits include health insurance, life insurance, flexible spending accounts for health and dependent care, dental and vision insurance, and a tax-deferred savings plan. For more detailed information about federal judiciary benefits, please visit the United States Courts website at https://(Use the "Apply for this Job" box below).

This position is subject to mandatory electronic fund transfer (direct deposit) participation for payment of net pay.

The selectee for this position is subject to a criminal record check and satisfactory adjudication to be eligible for employment. Candidates will not be asked about their criminal history prior to receiving a tentative offer of employment. Candidates completing the AO 78 Employment Application are not required to complete questions 18-20 regarding criminal history. Criminal history is not in itself disqualifying.

All available information, past and…