School Administrative Assistant​/Bookkeeper; High School

Position Title

DCHS Prinicpal's Admin. Assistant/Bookkeeper

School

Classified Salary Scale

Hourly

221 Days, 8 Hours Per Day

School Principal and Any Other Assigned Administrator

Minimum of high school diploma/GED. Experience preferred.

Contribute to the successful achievement of the Dodge County School District mission and major system priorities by supporting the effective organization and operations of the school environment to optimize student learning, instructional programs and related activities.

• Demonstrates eagerness and willingness to perform assigned duties.
• Demonstrates initiative through suggestions for program development.
• Willingness to accept responsibility and leadership.
• Accepts following administrative leadership positively.
• Assumes a professional role at all times/dresses as prescribed in the Teacher Handbook.

• Possesses knowledge requisite to assigned duties.
• Performs tasks with minimal supervision.
• Works to improve knowledge and/or competencies.
• Knowledge of departmental objectives.

• Observes organizational policies.
• Seeks quality in all work performed.
• Strives for adequate quantity of work.
• Is punctual and prompt.
• Uses time effectively.

• Is reliable.
• Is consistent.
• Has organizational loyalty.

• Works harmoniously with others.
• Works toward preservation and/or improvement of organizational and personal image. Works toward locally developed goals.

• Enter all transactions into EPES computer based accounting program.
• Maintain accurate paper trail on all transactions for auditing purposes and accurate/current account balances on each fund.
• Process payment on accounts as they become due; issue payment to vendors by check, maintain files of paid invoices, charge expenditures to proper activity accounts.
• Prepare change boxes for all school and athletic activities and accounts for minutes.
• Collect funds from all academic and athletic activities (ticket sales, yearbook purchases, club dues, dances, club activities, student projects, fundraisers, etc.) to ensure the accuracy and timely completion of transactions/deposits.
• Compile financial information related to the school site (accounts receivable/accounts payable, collecting, verifying, and writing receipts in computer program).
• Process financial information (purchase orders, accounts payable, payments for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
• Reconcile financial data to maintain accurate account balances and ensure compliance with established accounting practices; submit to school system bookkeeper.
• Request quotes from vendors, and/or district office staff for the purpose of providing cost information, purchasing and securing items.
• Research discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and adhering to established procedures prior to processing.
• Respond to inquiries of staff and administration regarding financial procedures for the purpose of providing information, directions, and/or referral for addressing inquiry.
• Work with parents to help them set up and use Power Parent Accounts.

• System manager for Protecom phone system.
• Maintain intercom system – Main hub for intercom, including programming bells, setting times, scheduling, etc.
• Maintain "Fine and Fee" list including lost textbooks, athletic equipment, vandalism, etc.
• Maintain calendars for DCHS – both monthly and yearly. Develop monthly calendar for events taking place at DCHS.
• Issue all parking permits including ordering decals each year; maintain a log for student parking with appropriate information (parking number, student's name, driver's license, insurance card, tag number, etc.).
• Issue all parking permits for all staff members; maintain a log with staff parking numbers.
• Issue lockers to all students at DCHS and maintain a log with combinations assigned to that…