Federal Programs Administrative Assistant

Federal Program Administrative Assistant

Department: BOE

• High School Diploma/GED or higher education
• Experience preferred but not required

• Federal Programs:
  Title I, Part A, Title I, Part C & Title III
• Compile data from a variety of sources (e.g., budget reports, specialized reports, grants) for compliance with financial, legal and/or administrative requirements.
• Compose documents for assigned area (e.g., project status reports, surveys, letters, public notices) to document events and provide or request information.
• Coordinate a variety of programs and activities (e.g., distribution of materials, conference and travel arrangements) to deliver services in compliance with established guidelines.
• Maintain a wide variety of documents, files and records (e.g., purchase orders, invoices, Title programs) to provide a current audit trail.
• Order equipment, supplies and materials to maintain availability of required items.
• Maintain inventories of supplies, equipment and materials for compliance with local, state and Federal guidelines.
• Prepare a wide variety of reports and materials (e.g., budgets, purchase orders, correspondence, charts, handbooks) to document activities and convey information.
• Communicate with administrators, teachers, staff, etc., in person, by telephone, email or letter to provide information on departmental functions.
• Process a variety of documents and materials to disseminate information in compliance with program, district, state and/or federal requirements.
• Submit reports and forms to the GaDOE to meet state and/or federal guidelines.
• Research a variety of topics (e.g., current practices, procedures and policies) to provide information for addressing administrative requirements.
• Participate in meetings, workshops, seminars and conferences as assigned to convey and/or gather required information.
• Order nursing and technology supplies & materials to maintain availability of required items.
• Reconcile account balances for Payroll, General and Georgia 1 bank accounts.
• Perform other duties as assigned.

Revised: 2026