Transportation Administative Assistant

Position Title

Transportation Administrative Assistant

Transportation

Classified Salary Scale

Hourly

TRS

240 Days, 8 Hours Per Day

Transportation Director or Superintendent

• HS Diploma or Associate Degree
• Prior Administrative Experience preferred
• (Will be required to have or obtain CDL license)

To Support safe, efficient, and compliant daily student transportation operations.

• Performs clerical duties including telephone, reception, typing/computing, filing, record keeping activities to include computerization of records
• Completes computerized leave records on each employee monthly
• Processes orders for purchase of supplies, services, parts and equipment
• Maintains a current inventory of supplies, parts and equipment
• Sets up and maintains a system for the receipt and issuance of parts and supplies
• Obtains and studies comparative prices and quotations
• Prepares transportation/maintenance time records on a monthly basis for payroll clerk
• Maintains data entry of repair orders for school bus fleet
• Schedules and secures substitute bus drivers
• Other specific record-keeping responsibilities:
• Maintains files to insure current drivers' license status for all drivers
• Schedules drivers' annual and initial physicals
• Develops and submits to superintendent's office, maintenance and transportation records monthly
• Fills out and routes work order request for maintenance and vehicle repairs and services
• Checks invoices for maintenance and bus shop for accuracy Monitors fuel oil deliveries and daily reporting
• Maintains favorable relations with bus drivers, vendors and parents.
• Works cooperatively with the Transportation Director and Bus Shop Foreman
• Filing all bus conduct forms that is wrote up each day on all kids on all buses
• Performs other duties as may be assigned by supervisors

Revised: 2024