Administrative Assistant to Vocational & Facilities Supervisors

Administrative Assistant to Vocational & Facilities Supervisors

Southeastern Reg Vocational Technical School District, Southern Regional Technical High School – Easton, Massachusetts

Starting Date: Jul 1, 2026

• High School Graduate.
• Advanced knowledge of computer applications and office procedures.
• Strong written and verbal communication skills; proficiency in keyboarding.
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

The Vocational and Facilities Supervisors

The Vocational & Facilities Supervisors

Assists the Vocational and Facilities Supervisors in matters essential to the efficiency and integrity of the Vocational and Facilities’ Offices and their operational mission.

• Produces documents, letters, reports and memos as directed by supervisors.
• Maintains a schedule of appointments and makes arrangements for conferences and interviews.
• Screens calls to the Supervisors, re-routing them to the appropriate individual or department when necessary.
• Works with Supervisors to coordinate outside vendor scheduling.
• Organizes and records summer office and classroom moves.
• Performs administrative support for the Supervisors and other administrators when time allows.
• Organizes all necessary travel arrangements for the Supervisors.
• Prepares Supervisors’ materials for students and faculty for the opening of school.
• Maintains an efficient filing system of all Vocational & Facilities’ records.
• Receives oral & written communications and disperses as necessary.
• Provides excellent customer service to clients/parents by answering inquiries, resolving concerns, and assisting with accessing vocational resources.
• Collaborates with vocational supervisors and other vocational educators to ensure smooth program operations and participant success.
• Manages multiple administrative tasks and supports team members in a high paced environment.
• Supports two vocational supervisors overseeing twenty-one vocational programs with coordinating meetings, communications and actions.
• Maintains all functions of Jobready 360, the online platform used to house all co‑op documents
• Initiates all forms to new co‑op students and employers
• Tracks the forms to be sure they are all complete before approving a student for co‑op
• Tracks grades for all co‑op students.
• Tracks work logs and reflection forms for all co‑op students once they have started working.
• Tracks certificates of insurance and CORIs to be sure they are all up to date.
• Finds coverage for all teachers and paras that are absent, have meetings to attend during the school day or who need to go home unexpectedly.
• Reconciles absences in Frontline and submits purchase orders in Tyler.
• Maintains records for conferences and interviews.
• Orders all office supplies as needed.
• Oversees copy machine and other office equipment as necessary.
• Ensures that parents, teachers, students and the general public have been assisted in receiving answers to their inquiries.
• Compiles and organizes time sheets.
• Keeps track and schedules student workers.
• Trains new employees on the Arbiter program.
• Performs Arbiter meeting and events organization.
• Updates Arbiter calendar as needed.
• Walks around the building during the summer to review areas that need improvement, paint and repair.
• Coordinates with TI & Facilities for summer cleaning of their areas so not to disrupt summer classes.
• Red Flag any inventory that may not meet appropriate codes, especially furniture.
• Provides assistance to other administrators during the summer.
• Maintains confidentiality of the office.
• All other duties as assigned by the Superintendent.

Terms of Employment:

Full time, Full-Year 40 hours

Position Type: Full-Time

Salary: $25.28 to $37.60 Per Hour

Job Categories: Support Staff >
Administrative Assistant

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required.

• Carols Perez, Executive Director of Talent & Community Affairs
• Southeastern Regional District Office
• South Easton, Massachusetts 02375
• Email: cperez

Job : 5771595

Final date to receive applications: Posted until filled

Posted: Jun 09, 2026 4:00 AM (UTC)