Charge Bookkeeper​/Accounting Specialist

Job Description

Full-Charge Bookkeeper / Accounting Specialist

Scale Warehouse and More | Easton, PA
Full-Time | On-Site
Compensation:
Approximately $50,000 annually

Scale Warehouse and More is seeking an experienced Full-Charge Bookkeeper / Accounting Specialist to take complete ownership of our day-to-day accounting function.

This is a hands-on, highly independent position working directly with the owner of the company. You will be the primary person responsible for maintaining accurate and current accounting records, managing the daily accounting workload, completing reconciliations, and ensuring the books are properly maintained and ready for month-end and year-end close.

Strong Quick Books Desktop experience is required and is non-negotiable.

This is not a Quick Books Online position, and candidates whose experience is primarily limited to Quick Books Online will not be a fit.

What You’ll Be Responsible For

You will independently manage the company’s accounting responsibilities, including:

• Accounts Payable
• Accounts Receivable
• Entering and reviewing vendor bills
• Processing vendor payments
• Applying customer payments
• Monitoring outstanding receivables
• Reviewing A/R and A/P aging
• Bank reconciliations
• Credit card reconciliations
• Payment processor reconciliations
• General ledger review
• Balance sheet account reconciliations
• Journal entries
• Proper transaction coding and classification
• Sales tax reconciliation
• Researching and correcting discrepancies
• Maintaining accurate customer and vendor accounting records
• Month-end close
• Assisting with quarter-end and year-end close
• Preparing supporting schedules and documentation for our outside CPA
• Maintaining organized financial records and supporting documentation

Ownership of the Accounting Function

This is a position for someone who is comfortable working independently.

There is not a separate accounting department supporting this role. You will work directly with ownership and will be expected to manage your responsibilities, priorities, reconciliations, deadlines, and follow-up without constant supervision.

We are looking for someone who understands what a well-maintained set of books should look like and takes personal responsibility for keeping them that way.

• If something does not reconcile, you investigate it.
• If a balance does not make sense, you research it.
• If a transaction was entered incorrectly, you correct it.
• If you identify a recurring accounting issue, we want you to bring it forward and help improve the process.

Existing Records and Accounting Cleanup

As with many growing businesses, there will be areas of the existing accounting records that require review, reconciliation, and cleanup.

The person joining us should be comfortable reviewing historical transactions, identifying inconsistencies, resolving old balances, and helping ensure the accounting records are accurate going forward.

This may include:

• Reviewing outstanding receivables and payables
• Researching older account balances
• Correcting improperly applied payments or credits
• Reviewing reconciliations
• Identifying duplicate or incorrectly entered transactions
• Resolving discrepancies between accounts
• Cleaning up general ledger activity
• Establishing better accounting procedures where needed

We are looking for someone who sees this type of work as problem-solving, not as an obstacle.

Required Experience

The right candidate should have:

• Significant hands-on experience with Quick Books Desktop
• Experience managing both Accounts Payable and Accounts Receivable
• Strong bank reconciliation experience
• Strong credit card reconciliation experience
• Experience with month-end close
• General ledger knowledge
• Experience preparing journal entries
• Strong Excel skills
• Strong attention to detail
• Excellent organizational skills
• Ability to…