Project Manager - Business Intelligence

Job Description

Victaulic is seeking an experienced Project Manager to join our Business Intelligence (BI) team, providing program management and resource capacity coordination across BI disciplines such as BI Development, Data Engineering, and Center of Excellence.

This position will apply project management and agile methodology skills to manage scope, plan work, coordinate resources, and drive execution across the BI portfolio. Projects range from small to large, are cross-functional in impact, and are technical in nature. The Project Manager will collaborate with a team of Project Managers across the organization to make continuous improvements to project management practices.

As a global organization undergoing significant data and technology transformation - including an active ERP migration, a multi-phase cloud transformation, legacy reporting modernization, and an evolving BI Center of Excellence - the BI team manages a large, concurrent portfolio of strategic projects alongside ongoing production support. This Project Manager provides the program management muscle that keeps that portfolio coordinated, visible, and on track.

The Project Manager will provide leadership and transparency through all phases of the project lifecycle - planning, design, development, testing, and deployment - ensuring scope, schedule, quality, and benefits are clearly defined and delivered. Successful candidates will combine strong project management skills with exceptional interpersonal, communication, and relationship-building skills.

This role partners closely with BI Developers, Data Engineers, the BI Scrum Master, Customer Coordinators, and BI leadership.

Key Responsibilities

Program and Project Management

* Apply project management and agile methodology skills to manage scope, plan work, coordinate resources, and drive execution across BI Development, Data Engineering, and BI Center of Excellence initiatives

* Manage projects of varying size and complexity that are cross-functional in impact and technical in nature

* Develop and maintain detailed project plans, work breakdown structures (WBS), timelines, milestones, dependencies, and risks for concurrent work streams

* Collaborate with project sponsors and business representatives to define project scope and vision

* Control project scope, schedules, milestones, resources, and issues throughout the project lifecycle

* Track and manage critical path across multiple parallel projects (e.g., ERP migration BI work streams, data warehouse transformation, analytics platform migration, modern data warehousing implementation phases, legacy reporting modernization)

* Devise contingency plans to mitigate risk; manage expectations and escalate constructively when needed

* Identify creative and timely solutions to key challenges while motivating project teams to complete critical tasks

* Ensure projects are delivered on time, within scope, and within budget

* Manage multiple projects with overlapping schedules simultaneously

* Maintain a consolidated portfolio view to support BI leadership decision-making

* Develop and utilize standard templates to accurately and concisely convey project schedule and status

Resource Capacity Coordination

* Coordinate resource capacity across BI Development and Data Engineering teams

* Maintain visibility into team allocation, availability, and demand trends across the BI portfolio

* Surface capacity conflicts and over-allocation early; support reallocation decisions

* Partner with the BI Scrum Master on capacity inputs into sprint planning

* Support quarterly demand analysis to inform staffing and prioritization

* Coordinate resourcing and BI execution with peer Project Managers across other IT areas (ePMO, AI, MDM, Integrations, Operational Excellence) to align on shared timelines, dependencies, and capacity tradeoffs

Testing and Quality Coordination

* Coordinate with the business on testing initiatives - including UAT planning, test coordination, and go-live readiness across BI projects

* Track defects through the testing phase, ensure timely fixes, and manage release schedules

* Support quality validation and acceptance criteria definition with business sponsors

KPI Development and Performance Monitoring

* Work with Scrum Master to develop, track, and report on KPIs for team delivery

* Surface trends and insights to BI leadership on a regular cadence

Stakeholder Communication and Reporting

* Conduct regular status meetings with project teams to manage progress against the project plan and keep members informed of updates and changes

* Develop and maintain program-level status reporting for BI leadership and stakeholders

* Publish status reports for sponsors and stakeholders so that issues and solutions are clearly understood

* Communicate progress, risks, and decisions clearly to both technical and business audiences

* Communicate difficult and sensitive information tactfully

* Establish and maintain relationships with the business, IT partners, and third-party vendors

* Support…