Part-Time Court Clerk

Position Summary

Under the supervision of the Chief District Judge, Court Administrator, or assigned supervisor, performs a full scope of clerical, cashiering, and case processing functions in support of court operations, including data entry, records management, customer service, and related activities across civil, criminal, traffic, and probation case types.

• High school diploma or GED.
• One (1) year of clerical or administrative support experience; or an equivalent combination of education, training, and experience.

• Previous experience in a court, legal, or government setting.
• Additional college coursework or business school training from an accredited institution.

• Court operations, legal terminology, and court procedures.
• State Court Administrative Office (SCAO) requirements, guidelines, and reporting standards.
• Court rules, forms, and order of case processing.
• Modern office practices, procedures, and standard office equipment.
• Case management systems, including the Judicial Information System (JIS) or equivalent.

• Providing effective customer service and maintaining professional working relationships with the public, attorneys, and justice system partners.
• Performing a variety of duties with frequent interruptions and shifting priorities.
• Data entry and maintaining records with a high degree of accuracy and attention to detail.
• Performing basic mathematical functions, including handling payments, making change, and reconciling transactions.
• Using Microsoft Office applications (Word, Excel, Outlook) and other office and court-related software.

• Learn, interpret, and apply court policies, procedures, and applicable laws and regulations.
• Establish and maintain effective working relationships with judges, administrators, staff, union representatives, and the public.
• Maintain accurate records and prepare reports, notices, and correspondence in a timely manner.
• Organize and manage both paper and electronic files and case information.
• Communicate effectively, both orally and in writing, and follow written and verbal instructions.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.
• Work independently and collaboratively in a fast-paced environment with changing priorities.
• Perform the essential functions of the position with or without reasonable accommodation.
• Read, write, speak, and understand the English language.

While performing the duties of this position, the employee is regularly required to communicate in person and by telephone; read both standard and small print; and prepare and review written and electronic documents. The position requires frequent use of a computer and repetitive keystrokes for data entry.

The employee must be mobile within an office and courtroom environment, including the ability to sit, stand, walk, bend, stoop, and reach with hands and arms, as well as use hands for handling, fingering, and feeling objects. The employee may occasionally be required to lift and/or move items of light weight.

The work environment is primarily an office and courtroom setting, where the noise level is typically quiet to moderate, with periodic interruptions and interactions with the public.