Business Office Specialist

Business Office Specialist

Eastpointe Community Schools CENTRAL ADMINISTRATION - Eastpointe, Michigan

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• Job : 5810642
• Final date to receive applications: Jul 30, 2026 11:59 PM (Eastern Standard Time)
• Re-Posted: Jul 01, 2026 4:00 AM (UTC)
• Starting Date: Immediately

Position

Description:

Under the direction of the Assistant Superintendent of Business and Operations, this position is responsible for processing accounts payable and receivable, and maintaining associated vendor and invoice files for the district. The position also enters hourly payroll data and coordinates with the Macomb Intermediate School District and third-party employment vendors.

Minimum

Job Qualifications:

• Minimum of 4+ years of experience in an accounts payable and/or payroll business administration role with a school district strongly preferred
• High School graduate or equivalent, Associates Degree or Bachelor's degree preferred.
• Ability to perform administrative duties for executive management.
• Advanced Microsoft Office and Google skills, previous knowledge of AS400 accounts payable, accounts receivable, purchasing, and payroll hour input preferred
• Ability to work well with all levels of management and staff, as well as outside clients and vendors.
• Ability to deeply serve the customers of Eastpointe Community Schools- parents, students and staff.
• Proficiency in collaboration and ability to perform delegated tasks.
• Strong organizational, project management and problem-solving skills.
• Possess outstanding interpersonal and communication skills.

Essential

Job Duties:

• Review, process, and pay invoices (including those paid via ACH), ensuring timely and accurate data entry into the AS400 system.
• Prepare, verify, and distribute checks for all district funds.
• Produce and maintain records related to reconciliation of cleared accounts payable checks, including files required for Positive Pay fraud protection.
• Annually support the review and update of approval pathways within the AS400 system.
• Review and process all district purchases in accordance with Board of Education Policies and Administrative Guidelines.
• Maintain organized files of paid and unpaid invoices and purchase orders, including vendor statements and regular review and tracking of open purchase orders.
• Respond to expenditure and budget-related inquiries from district administrators.
• Prepare reports and documentation, retrieve source documents, and respond to inquiries in response to requests related to audits, reviews, and FOIA requests.
• Process annual 1099 forms for year-end reporting and maintain accurate W-9 records.
• Maintain petty cash for the administration building, ensuring accurate records and reconciliations.
• Process and maintain accounts receivable invoices.
• Assist with logging and depositing of checks and cash receipts.
• Complete data entry for hourly employees for both regular and special payroll runs accurately and on time.
• Assist in the monthly reconciliation of district bank statements.
• Develop and maintain training materials, reference guides, and handbooks for Finance Office procedures.
• Support tracking, reporting, and documentation of State and Federal funds in compliance with grant requirements.
• Assist with the preparation of financial reports and payment processing for Board of Education meetings.
• Support the Finance Office with AS400 system management and troubleshooting.
• Maintain effective communication and positive working relationships with vendors, staff, and external partners.
• Draft memos and other correspondence as requested.
• Support the filing of liability claims and proper follow up on liability claims.
• Support the 3rd party contracts under the direction of the Assistant Superintendent of Finance and Operations.
• Perform other duties as assigned by the Assistant Superintendent of Finance and Operations.

Additional

Competencies:

• Interact with co-workers, administration, students, parents, and the community in a positive, supportive and cooperative manner.
• Support the Assistant Superintendent of Curriculum, Grants and Special Services.
• Performs other related duties, including special projects, as required or request, consistent with reasonable…