Order Entry Project Coordinator

Job Summary:

We are seeking a detail-oriented Order Entery Project Coordinator Specialist to join our team in our Eatonton office. Individual will accurately input cabinet orders into our production system and coordinate project workflow. This position is critical to ensuring our manufacturing floor receives complete and accurate order information for timely production and delivery.

Key Responsibilities:

Enter cabinet order specifications into the production management system with high accuracy
 Review customer orders, blueprints, and specifications to ensure all details are captured correctly
 Input dimensions, materials, finishes, hardware selections, and special instructions
 Verify order information for completeness and flag any discrepancies or missing information
 Effectively communicate with designer and field team on project timelines and deliveries
 Exercise working product knowledge of cabinets, accessories, colors, and Cosmo offerings
 Receive and review field measurements from Field Service Managers for order processing
 Update schedule of values (Excel) for all multifamily projects with SKUs, project unit matrix, and any unit changes that may be needed for accurate order processing
 Process sales orders to production release (2020 Insight), effectively communicate with process engineers, multifamily estimator and designer about project status/sales order process and release
 Generate work orders and production tickets for the manufacturing floor
 Receive and process replacement parts orders and urgent parts orders from the field team, communicate status of parts order to field managers
 Maintain status as plant point of contact for the field managers
 Work with supply chain team to procure cabinet decorative hardware for active projects and track inventory levels of said hardware in plant
 Track door/drawer frontals for shaker/thermofoil projects, occasionally issue purchase order requests to supply chain team when needed for parts orders/punch out
 Schedule load pickups and deliveries for said projects between plant and field team
 Process sample orders and communicate status with sales team
 Coordinate project timelines and track orders through various production stages
 Maintain organized digital and physical filing systems for order documentation
 Update order status as projects move through production stages
 Perform quality checks on entered data to minimize production errors

Required Qualifications:

High school diploma or equivalent
 Proven data entry experience with strong typing skills (minimum 50 WPM preferred)
 Excellent attention to detail and accuracy
 Basic understanding of measurements and ability to read technical drawings
 Proficiency in Microsoft Office, particularly Excel
 Strong organizational and time management skills
 Excellent communication skills, both written and verbal
 Ability to work independently and meet deadlines
 Ability to multitask and manage multiple projects simultaneously

Preferred Qualifications:

Experience in manufacturing or cabinet/woodworking industry
 Familiarity with production management software (2020 Insight experience a plus)
 Knowledge of cabinet construction, terminology, and product offerings
 Previous project coordination experience
 Experience working with field service teams and supply chain operations

Physical Requirements:

Ability to sit for extended periods
 Comfortable working at a computer workstation throughout the day