Administrative Assistant

Job Opportunity - Administrative Assistant

Perform assigned purchasing activities within Aptar Group for raw materials, supplies, and/or corporate/facilities support functions. Act as a central point of contact for specific procurement items/activities and support internal client and supply base requirement.

• Greet employees, visitors, clients, and contractors with a friendly, professional, and welcoming presence.
• Answer and route incoming phone calls or inquiries with courtesy and efficiency.
• Manage visitor check‑in procedures and maintain a welcoming front‑office environment.
• Handle general inquiries and provide accurate information or direct requests appropriately.
• Support a seamless and positive first impression for all customers and guests.

• Provide administrative assistance to leadership and cross‑functional teams.
• Manage calendars, schedule meetings, and coordinate conference rooms.
• Collect mail and correspondence and distribute accordingly.
• Order, stock and manage office and breakroom supplies ensuring all areas remain organized and fully replenished.
• Prepare and set up beverages, snacks, and other hospitality items for visitors, candidates, and Aptar executives to ensure a welcoming and professional environment.
• Assist Human Resources in the planning, setting up and clean up activities for employee events and activities.
• Work closely with the Site Director to support day‑to‑day operational needs, including managing calendars, scheduling meetings, and coordinating site activities.
• Perform other related duties as assigned, including clerical tasks for site director and personnel.

• Associate or bachelor’s degree preferred, but not required.

• Proven experience in an administrative role.
• Demonstrated relationship management with third party value‑add service providers.
• Demonstrated advancement in responsibility and authority.

• Proficient with business computing tools including Microsoft Office Applications.
• Familiarity with SAP and inventory control systems and practices.
• Ability to consistently manage multiple priorities.
• Excellent verbal and written communication skills.
• Confidence and professionalism in all dealings, both internal and external stakeholders.

• Competitive base salary and performance‑based bonus plan.
• An exciting, diverse, and value‑based working environment.
• Award‑winning Corporate University offering personal development and training opportunities.
• Innovative benefits plan, which includes 401K plan, vacation, medical, dental, vision, life, disability, pet insurance, wellness plan, and generous paid maternity/paternity leave.

Aptar is an equal opportunities employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief.