Executive Assistant

Atrium is seeking on behalf of our client an Executive Assistant based in Eatontown, NJ
.

A background check may be run only after a conditional offer is made, where permitted by law
.

Position: Executive Assistant

Location: Eatontown, NJ

Employment Type: Full-time

Compensation: 75-85k

The Executive Assistant will provide high-level administrative and operational support to the CEO, ensuring smooth execution of portfolio-wide initiatives. This role combines executive support with operational oversight, including compliance, insurance, and marketing coordination. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Must be legally authorized to work in the United States.

• Serve as primary administrative and operations support to the CEO for portfolio-wide initiatives
• Manage the CEO’s operational calendar for licensing, insurance, compliance, and reporting deadlines
• Prepare executive-level reports, dashboards, and presentations on operations, risk, and compliance
• Maintain organized CEO digital files in SharePoint, including approvals, contracts, and records
• Act as liaison between the CEO and internal/external marketing teams to coordinate campaigns and deliverables
• Track property, corporate, and professional licenses, ensuring timely renewals and compliance
• Monitor insurance policies, coverage, expirations, and assist with bidding and claims reporting
• Coordinate tenant communications requiring CEO review and support property transitions
• Develop tracking tools for licensing, insurance, inspections, and operational metrics
• Ensure data integrity across Avid, MRI, SharePoint, and Excel for accurate reporting

• Proven experience as an Executive Assistant or in a similar executive support role
• Strong organizational and time management skills with the ability to prioritize effectively
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Share Point
• Experience handling sensitive and confidential information with discretion
• Ability to create and maintain reports, dashboards, and presentations for executive review
• Excellent written and verbal communication skills

• Background in commercial real estate operations or related industry
• Familiarity with compliance, licensing, and insurance processes
• Experience coordinating marketing initiatives and managing vendor relationships
• Knowledge of Avid and MRI systems
• Strong analytical skills for tracking KPIs and operational metrics

• Bachelor’s degree in Business Administration, Real Estate, or related field preferred
• Equivalent combination of education and experience will be considered
• Continuing education in operations, compliance, or risk management is a plus

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO