Administrative Assistant

Administrative Assistant

Job Opportunity - Administrative Assistant Position Summary Perform assigned purchasing activities within Aptar Group for raw materials, supplies, and/or corporate/facilities support functions. Act as a central point of contact for specific procurement items/activities and support internal client and supply base requirement.

Job Elements & Position Responsibilities

• Front Desk & Reception
• Greet employees, visitors, clients, and contractors with a friendly, professional, and welcoming presence
• Answer and route incoming phone calls or inquiries with courtesy and efficiency
• Manage visitor check-in procedures and maintain a welcoming front-office environment
• Handle general inquiries and provide accurate information or direct requests appropriately
• Support a seamless and positive first impression for all customers and guests

• Administrative Support
• Provide administrative assistance to leadership and cross-functional teams
• Manage calendars, schedule meetings, and coordinate conference rooms
• Collect mail and correspondence and distribute accordingly
• Order, stock and manage office and breakroom supplies ensuring all areas remain organized and fully replenished
• Prepare and set up beverages, snacks, and other hospitality items for visitors, candidates, and Aptar executives to ensure a welcoming and professional environment
• Assist Human Resources in the planning, setting up and clean up activities for employee events and activities
• Work closely with the Site Director to support day-to-day operational needs, including managing calendars, scheduling meetings, and coordinating site activities
• Perform other related duties as assigned, including clerical tasks for site director and personnel

Required Qualifications

• Education:
  
  Associate or bachelor's degree preferred, but not required.
• Proven experience in an administrative role.
• Demonstrated relationship management with third party value add service providers
• Demonstrated advancement in responsibility and authority

Skills

• Proficient with business computing tools including Microsoft Office Applications
• Familiarity with SAP and inventory control systems and practices
• Ability to consistently manage multiple priorities
• Excellent verbal and written communication skills
• Confidence and professionalism in all dealings, both internal and external stakeholders.

What We Offer

• Competitive base salary and performance-based bonus plan.
• An exciting, diverse and value based working environment
• Award-winning Corporate University offering personal development and training opportunities.
• Innovative benefits plan, which includes 401K plan, vacation, medical, dental, vision, life, disability, pet insurance, wellness plan, and generous paid maternity/paternity leave.

Be You. Be Aptar

Aptar is an equal opportunities employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief.