Site Buyer​/Administrative Assistant

Overview

Title:

Administrative Assistant / Site Buyer

Job Description & Summary

Position Summary

Perform assigned purchasing activities within Aptar Group for raw materials, supplies, and/or corporate/facilities support functions. Act as a central point of contact for specific procurement items/activities and support internal client and supply base requirement.

Purchasing

• Manage day-to-day purchasing functions within assigned site
• Interface with other functional groups within site to ensure adequate understanding of needs and proper allocation of purchasing resources
• Assure supplier adherence to Aptar PO terms/conditions and quality standards
• Identify qualified sources of supply and facilitate the vendor setup process on behalf of site
• Lead negotiation efforts on new purchase agreements and new supplier contracts, focusing on quality, delivery, cost containment, payment terms, lead-time, and process improvements
• Negotiate major purchases and agreements for site(s) as assigned by Purchasing Manager or Site Director
• Prepare and generate project budget, objectives, and reporting in support of site objectives
• Foster continuous improvement in the purchasing process
• Establish and consistently meet cost/waste reduction targets for assigned commodities or services
• Interact with Aptar Purchasing personnel from various regions as assigned to coordinate and leverage total spend for goods or services purchased
• Review purchase requisitions for necessary approvals ensuring compliance to policies, issue purchase orders, assure supplier adherence to terms and conditions, and foster continuous improvement
• Convert electronic purchase requisitions into purchase orders through SAP
• Issue purchase orders to suppliers
• Aggressively pursue excellence and professionalism in all supplier relationships
• Identify process enhancement and savings opportunities in support of specific procurement objectives

Front Desk & Reception

• Greet employees, visitors, clients, and contractors with a friendly, professional, and welcoming presence
• Answer and route incoming phone calls or inquiries with courtesy and efficiency
• Manage visitor check-in procedures and maintain a welcoming front-office environment
• Handle general inquiries and provide accurate information or direct requests appropriately
• Support a seamless and positive first impression for all customers and guests

Administrative Support

• Provide administrative assistance to leadership and cross-functional teams
• Manage calendars, schedule meetings, and coordinate conference rooms
• Collect mail and correspondence and distribute accordingly
• Order, stock and manage office and breakroom supplies ensuring all areas remain organized and fully replenished
• Prepare and set up beverages, snacks, and other hospitality items for visitors, candidates, and Aptar executives to ensure a welcoming and professional environment
• Assist Human Resources in the planning, setting up and clean up activities for employee events and activities
• Work closely with the Site Director to support day-to-day operational needs, including managing calendars, scheduling meetings, and coordinating site activities
• Perform other related duties as assigned, including clerical tasks for site director and personnel

Education

Minimum of a bachelor’s degree: BS/BBA

Experience

• 3 – 5 years of related purchasing experience in a manufacturing environment. Injection molding and highspeed assembly experience desirable
• Demonstrated relationship management with third party value add service providers
• Demonstrated advancement in responsibility and authority

Skills

• Proficient with business computing tools including Microsoft Office Applications
• Familiarity with SAP and inventory control systems and practices
• Understanding of market dynamics and cost drivers
• Ability to consistently manage multiple priorities
• Excellent verbal and written communication skills
• Confidence and professionalism in all dealings, both internal and external

Marginal Job Functions

• Ability to interpret specifications
• Ability to read engineering drawings

Non-Mandatory Job Qualifications

• WHAT WE OFFER:
• An Exciting, Diverse and value based working environment
• Award-winning Corporate University offering personal development and training opportunities
• Innovative benefits plan, which includes 401K plan, vacation, medical, dental, vision, life, disability, pet insurance, wellness plan, and generous paid maternity/paternity leave

Aptar is an equal opportunities employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief.