Business Operations Specialist

Business Operations Specialist

Medaxis LLC in McHenry, IL

Temp-to-Hire | 100% Onsite
Pay Range: $26.00–$28.00 per hour

Are you an accounting professional who enjoys variety and working with people across different areas of a business?

We are looking for a Business Operations Specialist to provide essential support across Accounting, Customer Service, Sales Enablement, and Operations
. This is a great opportunity for someone with a strong accounting foundation who also enjoys solving problems, supporting customers, and keeping day-to-day business operations running smoothly.

In this role, you’ll serve as a key backup across several business functions, helping ensure work continues seamlessly during absences, busy periods, and changing business needs. You’ll work closely with Accounting
, Sales
, Customer Service
, and Operations teams in a fast-paced environment where no two days are exactly alike.

• Support Accounts Payable and Accounts Receivable activities, including invoice processing, payment posting, cash application, account maintenance, and reconciliations.
• Assist with bank reconciliations and payment processing.
• Maintain vendor records and assist with supplier onboarding.
• Prepare and process purchase requisitions, purchase orders, and direct purchases.
• Research and resolve accounting discrepancies.
• Help ensure financial transactions are accurate and completed in accordance with company policies.
• Provide backup support for accounting functions as needed.

• Provide backup support for customer order entry, invoicing, returns, and customer inquiries.
• Maintain customer account, pricing, and order information.
• Coordinate with customers and internal teams regarding order status, product availability, and service-related issues.
• Support customer onboarding and sales enablement activities.
• Assist with sample and demo orders, marketing collateral, and trade show preparation.
• Provide backup coverage for Sales Enablement functions during absences or periods of increased workload.

• Partner with Accounting, Sales, Customer Service, and Operations teams to support daily business activities.
• Maintain accurate records, documentation, and system information.
• Identify opportunities to improve processes and operational efficiency.
• Assist with special projects and other business needs as assigned.

• High school diploma or GED.
• At least 3 years of accounting experience
  , including experience with AP, AR, cash application, reconciliations, or similar accounting functions.
• Strong customer service, order processing, or administrative support experience.
• Experience working with ERP systems and Microsoft Office
  .
• Strong attention to detail and organizational skills.
• Excellent problem-solving skills and the ability to research and resolve discrepancies.
• Ability to manage multiple priorities and adapt to changing needs.
• Strong verbal and written communication skills.

• Associate’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience supporting both accounting and customer-facing functions.
• Experience in a manufacturing, distribution, or operations environment
  .

This position is ideal for someone who wants to use their accounting experience in a broader business role. You’ll gain exposure to multiple areas of the organization while becoming a valuable resource to several teams.

If you’re organized, detail-oriented, customer-focused, and comfortable wearing multiple hats
, we’d love to hear from you!

This is not a job description. More details will be provided regarding the functions of this position.

We are not accepting any candidates from recruiting firms/agencies.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, citizenship, sex, protected veteran status, age, physical or mental disability, medical condition, HIV/AIDs status, marital status, domestic partner status, sexual orientation, gender identity (transgender status), weight, height or any other characteristic protected by federal, state, or local law or ordinance.

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We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.