Administrative Jail Coordinator

Position Summary

The Administrative Jail Coordinator provides confidential administrative support and assistance to the Eau Claire County Sheriff’s Office in accordance with appropriate laws and regulations. This position serves as a vital link between administrative operations and daily functions within a correctional facility. The Administrative Jail Coordinator performs highly organized and detail-oriented tasks to organize and maintain records ensuring accuracy and compliance with regulations.

The Administrative Jail Coordinator provides confidential administrative support and assistance to the Eau Claire County Sheriff’s Office in accordance with appropriate laws and regulations. This position serves as a vital link between administrative operations and daily functions within a correctional facility. The Administrative Jail Coordinator performs highly organized and detail-oriented tasks to organize and maintain records ensuring accuracy and compliance with regulations.

• Maintains data integrity for warrants by interpreting laws, court orders, and procedures; enters warrants and background checks into the Portal 100 software program; scans warrant worksheets, emails to respective department, and delivers to communication center; cancels all warrants cleared via communications center, District Attorney’s (DA) office, Clerk of Courts, Child Support Agency (CSA), or email from Court Services; places detainer/hold if needed at outside agency;
  
  retrieves all Portal 100 documents from the communications center.
• Executes exceptional organizational and problem-solving skills to schedule all writs, transport orders, and prison admissions; collaborates with other county, state, Department of Corrections, medical, and mental health facilities to coordinate transportation needs; contacts the DA’s office or CSA to see if Zoom meeting is feasible; schedules transport for transport officer to ensure timely transportation of people to and from court; coordinates pick up for releases from prison, mental health agencies, and other facilities as needed;
  
  documents all transport and video verification on proper tracking spreadsheet; reserves vehicles for training; schedules maintenance appointments for transport vehicles; invoices for extradition restitution; cooperates with outside transport companies to obtain quotes and schedule transportation as needed.
• Operates a personal computer utilizing a variety of standard and specialized software and online programs in accordance with establishes procedures; verifies accuracy of data entries; runs Criminal History Record Information (CHRI) in Portal XL for warrant checks; prepares various weekly reports in Spillman, saves and submits reports to respective recipient; runs, prints, and distributes eTIME reports to respective departments for completion;
  
  enters completed documents in eTIME; prints warrant validation certificates; retrieves data to compile and run reports.
• Applies Notary Public commission to review and evaluate requests from inmates; responds via email and schedules notary services with housing units; notarizes documents for inmates.
• Practices accurate bookkeeping skills honestly and with integrity; retrieves all cash deposits and checks; sorts, counts and verifies all money matches amounts in system; completes deposit slip, authorizes all checks and cash deposits, and prints deposit report; delivers deposit to the Treasurer; files weekly deposit slip, check receipt, and previous weeks bank deposit slip; submits ticket as needed for discrepancies or issues with cash box;
  
  tracks persons housed on Extended Supervision Sanctions and submits invoices monthly.
• Adheres to recommended standards and guidelines to manages tuberculosis (TB)…