Degree Audit Specialist

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*** Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.***##
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* Position Title:

** Degree Audit Specialist##
** Job Category:
** Academic Staff##
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* Employment Type:

** Regular##
** Job Profile:
** Stu Rcds & Curr Spec II (Inst) NE##
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* Job Duties:

**** Duties:
** 55% - Perform a variety of specialized and technical duties involved in the analysis, coding, testing, and maintenance of the degree audit system, enrollment requirements, and other components of the student information system.
* Annually identify changes in University policies, liberal education requirements, major/minor programs’ degree requirements, restrictions, etc. through a detailed review of University catalog and/or curricular action.
* Perform an analysis of all changes as they pertain to the structure and capabilities of the degree audit program and determine where additions/revisions are needed in the coding of the degree audit program.
* Code changes to the degree audit program and enrollment requirements.
* Test the degree audit program and enrollment requirements in a test database to verify accuracy and readability. Troubleshoot enrollment requirements that are not working for student registration.
* Note the design specifications for those elements that cannot be handled by the current degree audit infrastructure or enrollment requirements and recommend system changes to LTS.
* Continuously revise and enhance degree audit coding.
* Create and code test versions of the degree audit program in order to evaluate the impact of potential changes on department, school, college or University requirements.
* Analyze individual student substitutions and waiver exceptions taking into account structure and capabilities of the degree audit program. Determine best approach to coding exceptions and code changes appropriately.
* Initiate queries and generate computerized reports as required; run batch audits as needed.
35% - Utilization of the degree audit to perform graduation review.
* Review academic records for correct application of academic policy.
* Analyze degree audit output for completion of degree requirements.
* Communicate deficiencies to students and provide information regarding options for removal of deficiencies.
* Monitor registration changes of graduation candidates and contact students if changes create a deficiency.
* Advise deans, department chairs, and advisors regarding interpretations of academic policy, degree requirements, and individual students’ progress toward completion of degree requirements.
* Conduct final review of graduation requirements and record degree.
* Maintain expert knowledge about requirements for all degrees awarded.
* Respond to student, faculty, and adviser questions regarding graduation requirements and general academic regulations. Direct students to appropriate personnel as needed.
10% - Serve as expert resource for Blugold Central staff, Associate Deans, advisers, staff, and students regarding the audit and graduation requirements.
* Clarify degree audit structure, logic and output for student and faculty users.
* Serve as the expert resource for other staff in LTS, Registrar’s Office, etc. regarding the system logic used in the degree audit program.
* Interpret/clarify graduation requirements for advisers, staff, and students.
* Provide feedback to Deans and Chairs regarding inconsistencies and/or lack of clarity in statements of program requirements, which result in an inability to code them into the audit. Assist them with imposing logic into those statements.
* Provide training and documentation of People Soft data structures, logic, and business procedures to Deans, faculty, advisers as well as administrative staff.
* Train and supervise students assisting Degree Audit Specialists.
* Perform other related duties as assigned.##
** Key

Job Responsibilities:

*** Provides functional support and evaluation of the student information, curricular management, and credit evaluation systems to identify opportunities for business process improvements and makes recommendations to adapt processes and systems…